Excel named range into separate cells

Posted on 2016-11-07
Medium Priority
Last Modified: 2016-11-08
Trying to determine the best way to accomplish the following in an excel 2010 worksheet

I have a employeeid and employee name combination for about 20 Employees

I would like to have the employee name in a data validation

Is  there a way to pick the name and have it go in to say cell A2 and have the id go into cell a3????

I'm open to any option
Question by:johnnyg123
LVL 56

Accepted Solution

Ryan Chong earned 1000 total points
ID: 41878088
try something like this
=IFERROR( INDEX(Sheet2!$A:$A, MATCH(B2,Sheet2!$B:$B,0)),"")

Open in new window

see attached sample for more info.
LVL 35

Assisted Solution

by:Rob Henson
Rob Henson earned 1000 total points
ID: 41878496
I read that as you have the ID and name combined in one cell but you want to be able to split them into two cells so that you can use the list of Names as Data Validation source.

What format is the combined data? Id then Name or name then ID? Is there a consistent length to the ID so that we know where to split the string in two?

You can use various text functions to split combined strings into component parts:

=LEFT(String, n)   returns n characters from the left of the string.
If the string is ID then Name and you know the ID is 8 characters, LEFT(String,8) would give the ID only

=RIGHT(String, n)   returns n characters from the right of the string.
If the string is Name then ID and you know the ID is 8 characters, RIGHT(String,8) would give the ID only

=FIND(text value, within search text, start)   returns the position value of the text value within search text using the start point as point zero.
If the string is ID and then Name but the ID is not consistent length but is followed by a space, =FIND(" ",Text,1) would give the position of the space so a combination with LEFT would then give   =LEFT(String,FIND(" ",String,1)-1)   ie give everything up to the first space  (the -1 ensures you don't get the space as well).

Author Closing Comment

ID: 41879020
Thanks for the Posts

The combination of your suggestions led me to my final solution

I ended up separating out name and ID into 2 separate ranges.

One called EmployeeName   and one called EmployeeID

Then created another range that combined the 2 called EmployeeInfo

Used the EmployeeName for the datavalidation to select name

Used the following in the EmployeeID column to get the id to populate


Thanks Again!

Featured Post

Free Tool: Port Scanner

Check which ports are open to the outside world. Helps make sure that your firewall rules are working as intended.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

Join & Write a Comment

How to get Spreadsheet Compare 2016 working with the 64 bit version of Office 2016
When you discover the power of the R programming language, you are going to wonder how you ever lived without it! Learn why the language merits a place in your programming arsenal.
Graphs within dashboards are meant to be dynamic, representing data from a period of time that will change each time the dashboard is updated with new data. Rather than update each graph to point to a different set within a static set of data, t…
Although Jacob Bernoulli (1654-1705) has been credited as the creator of "Binomial Distribution Table", Gottfried Leibniz (1646-1716) did his dissertation on the subject in 1666; Leibniz you may recall is the co-inventor of "Calculus" and beat Isaac…

619 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question