Shared vaction calendar? Exchange Server 2013

Hi,

I would like to set up a shared vacation calendar for my colleagues at work.  (When I say "I" what I mean is "the IT group at my company".  I'm actually the requester and end user).    The calendar must:
a) allow multiple users access
b) automatically accept and delete "meetings" (i.e. vacations)
c) allow "overbooking" (i.e. more than one person can take the same day off)

You can see where I am going with these requirements.  The goal is to have a user schedule a vacation on their own Outlook calendar, invite the vacation calendar, and then have everyone in the group simply view the vacation calendar to see when people are planning to be out of the office.  I want to get away from requiring each user to maintain a schedule in two places.

So far we have not been able to configure Exchange Server 2013 for the above requirements.  I can have a "resource" (like a conference room) calendar that meets requirements (a) and (b), but not (c).   I can have a regular "personal" (like fictitious user "VacationCal") calendar that meets requirements (a) and (c), not (b).  

Is it possible to create a calendar with the features I've described?
(no, I don't have SharePoint... :-)   )

Thanks!
Kevin SAsked:
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Todd NelsonSystems EngineerCommented:
Couldn't item B (delete "meetings") be addressed with a retention policy?

Couldn't you use a Shared Mailbox?
0
Kevin SAuthor Commented:
Hi Todd,
The sticking point (so far) with a shared mailbox calendar is automatic acceptance of meetings; "meetings" remain tentative until someone specifically accesses the shared calendar and accepts the meeting.   Is auto-accept possible with a shared mailbox calendar?
Thanks,
Kevin
0
Todd NelsonSystems EngineerCommented:
A Shared Mailbox cannot be configured for auto-accept, but I was under the supposition that you were providing permissions to the users for accessing the mailbox so they could add items to the calendar.

On the other side, why aren't you able to set overbooking with a room mailbox?

Set-CalendarProcessing -Identity "ROOMMAILBOXNAME" -AllowConflicts $true

Open in new window

0

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
Kevin SAuthor Commented:
Thanks Todd -  I will ask our IT group about allowing to overbook a room using the settings you suggest.
I would like users to have access to the shared calendar, however I do not want to _require_ them to go to two places to complete one task.  They should be able to manage their time off from their own calendar.
0
Kevin SAuthor Commented:
Worked - Thanks!
0
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Exchange

From novice to tech pro — start learning today.

Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.