When does AutoArchive Run?

Posted on 2016-11-08
Last Modified: 2016-11-28
Outlook 2013.  Assuming you have configured AutoArchive to run every 1 day ....   does AutoArchive ONLY run when you OPEN Outlook?   (i.e.  if I leave Outlook running on my computer for several days, will AutoArchive run each of the next days)   OR  does it only check if it needs to run each time Outlook is opened?
Question by:bmillerray
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Expert Comment

by:John Hurst
ID: 41879461
Outlook needs to be running. It can be minimized to the system tray, but it needs to be running. Auto Archive will check to see if it needs to run when Outlook first starts. If it asks me to run (and I OK), I leave Outlook open until it is done. Just open and minimize.

Author Comment

ID: 41879477
Thank you John, I understand that Outlook needs to be running for the AutoArchive to "do it's thing".  My question is if I leave Outlook running and minimized in the system tray for several days, will the AutoArchive run each calendar day? OR will it only run once since I only opened Outlook once?
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Accepted Solution

John Hurst earned 500 total points (awarded by participants)
ID: 41879486
Let Archive run once fully with Outlook running. After that, Archive will run in minutes (especially if you run every day). I run it  Monthly and it is always runs in about 30 minutes.

To your specific question, Archive will run to your schedule (daily) if Outlook is ON and Minimized.  I have done this myself.
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LVL 95

Expert Comment

by:John Hurst
ID: 41902971
Question as posed was answered.

Author Comment

ID: 41904043
Thank you John for your comments.  My testing has proved otherwise.  If I leave Outlook running and minimized, the Autoarchive process does not run daily.  It only runs when I close and re-open Outlook.
LVL 95

Expert Comment

by:John Hurst
ID: 41904100
I tend to run Archive once a month or once every two months as that is all that is needed for me. I have probably restarted Outlook (even my computer) in the interim.

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