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How to create a report from unbound form values

Posted on 2016-11-09
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Last Modified: 2016-11-11
Hi everyone,

I am using Microsoft Access 2016 on Windows 10.

I have an unbound form which gets data from various tables and queries and does calculations on that data.  The results of these calculations are then used to populate text boxes on the unbound form.  I would like to print this calculated data, from what I have read so far I think I should be creating a report and then printing that?  Assuming that creating a report for printing is the correct way to proceed (if there is a better way, suggestions gratefully received)...

My question is, how do I create a report that is not based on a table or query, but instead uses selected values from my form.

Thank you in advance :)
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Question by:Marie Floury
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Assisted Solution

by:Scott McDaniel (Microsoft Access MVP - EE MVE )
Scott McDaniel (Microsoft Access MVP - EE MVE ) earned 500 total points
ID: 41880279
While I'm sure you could create a report with unbound data, it would be far simpler to just save the data to some object (a Table, or a Recordset) and then use that object to populate your data.
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by:Dale Fye
Dale Fye earned 500 total points
ID: 41880309
You can print a form, although it is not generally done.  But if you want a report, then:

Open your form in design view, then click save as, give it a new name and select Report as object type.
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PatHartman earned 1000 total points
ID: 41880708
This sounds like a single page report.  You don't actually need to create a form.  Just open the report.  If you want both, You can print the form as long as you remove its background.  The problems with printing forms generally involve pagination, backgrounds that are colored, and subforms that don't paginate correctly.

If you go with both a form and a report, you can clone the form as Dale suggested and save it as a report or you can create unbound controls on the report that simply reference form fields from the open form as their control source.

=Forms!myform!fldA

I would use the latter technique because cloning the form means that you have two objects to change should you need to change any calculations.
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Author Comment

by:Marie Floury
ID: 41880747
Hi everyone, thank you for the suggestions.  I work nights so I won't be able to look until later but I just wanted to let you know I have seen your comments and that I will be trying them out later. :)
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Author Comment

by:Marie Floury
ID: 41881368
Ok, I am back to work!

It is just a single page report, in fact there are only 9 fields of data.  (See attached screenshot)
I am using a form as I have a command button used to initiate an import of a csv file, allowing the user to select the file and location.  Then use combo boxes to select the month and year used to query data from the csv and do a USD to EUR fx, calculate fees etc...

I have decided to launch the form from a "Print" button on the original form.
I saved my form as a report, but it was blank (may have been me clicking the wrong option, I am working in a French version of Access!).  Anyway, I added fields and set the Control Source to point to the original form and that works for the text boxes.  Unfortunately I can't seem to get the listbox to show data from my original form.  It is probably something silly but do you have any ideas as to what I could check to get this listbox to show my data?

Scott, I was also interesting in your suggestion, which if I understand is to bind my report to a table or dataset I create from my calculated data?  I don't think a table would work well as the number of columns and the data types are not the same?  I don't know much about datasets, would a dataset work well in this situation?

Thank you
ScreenShot.jpg
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