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Copy all data from a access table paste to the same table and change PK in access

Posted on 2016-11-13
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Last Modified: 2016-11-15
I have an access file.  I would like to copy a row from a table and paste to the same table except primary key.
How this can be achieved?

Thanks
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Question by:-MAS
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17 Comments
 
LVL 49

Expert Comment

by:Gustav Brock
Comment Utility
You can use this function:
Public Function CopyRecord( _
  ByVal strTable As String, _
  ByVal strId As String, _
  ByVal lngId As Long) _
  As Boolean

  Dim dbs     As DAO.Database
  Dim rst     As DAO.Recordset
  Dim rstAdd  As DAO.Recordset
  Dim fld     As DAO.Field
  Dim strFld  As String
  
  Set dbs = CurrentDb
  Set rst = dbs.OpenRecordset("Select * From " & strTable & " Where " & strId & "=" & lngId & ";")
  Set rstAdd = dbs.OpenRecordset("Select Top 1 * From " & strTable & ";")
'  Set rstAdd = rst.Clone
  
  With rstAdd
    .AddNew
      For Each fld In rstAdd.Fields
        With fld
          strFld = .Name
          If Not strFld = strId Then
            .Value = rst.Fields(strFld).Value
          End If
        End With
      Next
    .Update
    .Close
  End With
  rst.Close
  
  Set fld = Nothing
  Set rstAdd = Nothing
  Set rst = Nothing
  Set dbs = Nothing
  
End Function

Open in new window

/gustav
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LVL 119

Expert Comment

by:Rey Obrero
Comment Utility
try

insert into yourTable(f1,f2,f3)
select T.f1,T.f2,T.f3 from yourTable as T
where T.PK=<some value>
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Author Comment

by:-MAS
Comment Utility
Thanks to both for the prompt reply.

@Rey Obrero
I am working on Access.
will this work as VBA  or as query?

@Gustav
Can you explain this line?
Set rst = dbs.OpenRecordset("Select * From " & strTable & " Where " & strId & "=" & lngId & ";")
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Expert Comment

by:Rey Obrero
Comment Utility
@MAS
that is an Append query
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Author Comment

by:-MAS
Comment Utility
Thanks to both.
That didnt help.
As I am copying entire data as a new record/file except the primary key.
Maybe I am not good enough in VBA/query
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LVL 119

Expert Comment

by:Rey Obrero
Comment Utility
in the query I posted, you have to select all fields except the field for the PK
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Assisted Solution

by:Rey Obrero
Rey Obrero earned 250 total points
Comment Utility
here check this sample db

run the query Qry_Copy_record.

the query will copy the record with ID primary key value 1
db_28982748_Copy_record.accdb
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Author Comment

by:-MAS
Comment Utility
Thsi is what I  tried now
INSERT INTO task_item ( ID, quotation_no, SKU, Item_detail, unit_price, QTY, Line_total )
SELECT task_item.ID, task_item.quotation_no, task_item.SKU, task_item.Item_detail, task_item.unit_price, task_item.QTY, task_item.Line_total
FROM task_item
WHERE (((task_item.quotation_no)=[Forms]![Dataentry]![Quotation_no]));

Open in new window

But quotation_no will be increased by a functiion I have,
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LVL 24

Author Comment

by:-MAS
Comment Utility
Many thanks for your prompt reply.
My primary key is not autonumber.
How this can be changed?
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Accepted Solution

by:
Gustav Brock earned 250 total points
Comment Utility
First, select all my code and paste it into a new code module.
Then compile and save. Give the module a name like basCopyRecord.

Go to your form and create or select the button that shall copy a record.
Pick from its property sheet, Events and OnClick, and select EventProcedure to open the code-behind-form module.

In the click event, enter this code line:

    CopyRecord    "task_item", "ID", [Forms]![Dataentry]![ID].Value    

Compile and save.

Open form, select a record, and click button.

Now, if the form is bound to the table "task_item", and you wish to see the new record, you must requery the form.
But, if so, you are making it too difficult for yourself as it is much faster and easier to copy the record directly.
To do so, use this code in your button click event:

Private Sub btnCopyQuotation_Click()

  Dim rstSource   As DAO.Recordset
  Dim rstInsert   As DAO.Recordset
  Dim fld         As DAO.Field
  
  If Me.NewRecord = True Then Exit Sub
    
  Set rstInsert = Me.RecordsetClone
  Set rstSource = rstInsert.Clone
  With rstSource
    If .RecordCount > 0 Then
      ' Go to the current record.
      .Bookmark = Me.Bookmark
      With rstInsert
        .AddNew
          For Each fld In rstSource.Fields
            With fld
              If .Attributes And dbAutoIncrField Then
                ' Skip Autonumber or GUID field.
              ElseIf .Name = "quotation_no" Then
                ' Insert custom quotation no.
                rstInsert.Fields(.Name).Value = YourCustomQuotationNoCreatorFunction
              Else
                ' Copy field content.
                rstInsert.Fields(.Name).Value = .Value
              End If
            End With
          Next
        .Update
        ' Go to the new record and sync form.
        .MoveLast
        Me.Bookmark = .Bookmark
        .Close
      End With
    End If
    .Close
  End With
  
  Set rstInsert = Nothing
  Set rstSource = Nothing

End Sub

Open in new window

That's it. No requery, and the form at once will go to the new quotation copy.
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Author Comment

by:-MAS
Comment Utility
Thanks it worked for the main form.
Now I have a subform for items in a different table which is linked to the quotation no (which has multiple records associated with it).
how to copy this records along with it?

Thanks
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Author Closing Comment

by:-MAS
Comment Utility
Thanks
0
 
LVL 49

Expert Comment

by:Gustav Brock
Comment Utility
That was handled here:

Copy records of subform

Notice this line:

    Set rstSource = Me!frmEdit_Order_Subform.Form.RecordsetClone

Adjust that to hold the name of your subform control, not the name of the form:

    Set rstSource = Me!YourSubformControlName.Form.RecordsetClone

and these lines:

    ElseIf .Name = "FK" Then
        ' Insert default new foreign key from copy of new master record.
        rstInsert.Fields(.Name).Value = lngNewFK

so FK is name of the foreign key to the quotation (could be quotationID or similar) and lngNewFK is the key of the new quotation.

Read the thread to its end, as this - and how/when to refresh the forms - is discussed here.

/gustav
0
 
LVL 24

Author Comment

by:-MAS
Comment Utility
How to add this in my form?
As  on clikc event or ?
I mean this

It is duplicating but not changing the quotation no.
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Expert Comment

by:Gustav Brock
Comment Utility
If you follow the thread ... call it after the MoveLast before the Bookmark setting:

        .MoveLast
        ' Copy childrecords using the new quotation ID.
        CopyRecords !ID.Value
        Me.Bookmark = .Bookmark

/gustav
0
 
LVL 24

Author Comment

by:-MAS
Comment Utility
Many thanks I got it done.
I mixed both the codes and called from the onclick event
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LVL 49

Expert Comment

by:Gustav Brock
Comment Utility
You are welcome!

/gustav
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