Improve company productivity with a Business Account.Sign Up

x
  • Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 126
  • Last Modified:

Are There Any CSV File Field Column Mapper Tools For MS Access CSV File importing

I was wanting to import CSV Files into Access but they have different names and are arranged in different orders. Are there any tools for this or can this be done in Access by VBA or something else? I will need to append these CSV New Records to my existing Access Tables.
Thanks!
0
Dustin Stanley
Asked:
Dustin Stanley
  • 5
  • 4
  • 3
5 Solutions
 
Rey Obrero (Capricorn1)Commented:
the easier way is to import the CSV file (using import specification) to a temp table, then use an append query to add the records to the existing table.
0
 
Rey Obrero (Capricorn1)Commented:
the other way is to create a table to map (mapping table) the CSV column names to the existing table field names.
use a User define function to import the csv file and determine which csv column name corresponds to the table field using the mapping table.
0
 
Dustin StanleyEntrepreneurAuthor Commented:
Would I delete the table afterwards or could I use that same table over and over? I suppose I could set up long term temp table with the same field names as from the CSV file that I am importing from. I will be using this table daily but I want the information to be truly stored in My Database Table not a Temp Table.

How would I completely clear out this Tempt Table besides fieldnames after I run the Append Query to append to My Table from the Temp Table?

mapping table

This would store the information in the Tempt Table and not My table Correct? If so I don't think that will work long term for me.
0
Easily Design & Build Your Next Website

Squarespace’s all-in-one platform gives you everything you need to express yourself creatively online, whether it is with a domain, website, or online store. Get started with your free trial today, and when ready, take 10% off your first purchase with offer code 'EXPERTS'.

 
crystal (strive4peace) - Microsoft MVP, AccessRemote Training and ProgrammingCommented:
adding on to what Rey said

to make sure all the data comes in, you may want to set the data type for each column to be text. Access will convert to numbers and dates when you append them

just saw your new post.  You can use the same table (that way you won't have to set the fields to text, the table definition can do that).  Be sure to compact/repair database when you open again, just after you back it up, in case something happens during that process. Creating records and deleting them will bloat the database.
0
 
Rey Obrero (Capricorn1)Commented:
another way is to Link to the CSV file.
this can also be done using vba codes after selecting the CSV file

docmd.TransferText acLinkFixed, "specificationName","TableName","C:\myFolder\myCSV.csv",true

or
docmd.TransferText acLinkDelim, "specificationName","TableName","C:\myFolder\myCSV.csv",true


--- to clear the temp table, just create delete query

delete * from tempTable
0
 
Dustin StanleyEntrepreneurAuthor Commented:
to make sure all the data comes in, you may want to set the data type for each column to be text.

So your saying make the tempt table fields all text. Then when I Append them to My Table access will automatically convert them to the correct data type..Correct?
0
 
Dustin StanleyEntrepreneurAuthor Commented:
another way is to Link to the CSV file.

Ok so I can directly link with this file...These CSV files will be exported from a location daily and placed on to my PC. The daily CSV file will have only new updated info. Nothing from the day before (Yesterday).

Would I Delete Yesterday's file (or rename it) and then make sure the new day (Today's) file has the same name as Yesterdays File?
0
 
Dustin StanleyEntrepreneurAuthor Commented:
By the way there should NOT be any relationships to this Temp Table Correct?
0
 
crystal (strive4peace) - Microsoft MVP, AccessRemote Training and ProgrammingCommented:
> "make the tempt table fields all text"

yes. That is what I do. sometimes the expected data type is not actually what is in a field and when that happens, the whole record won't come in.  By setting to text, you can ensure everything comes in. Then, after appending to where it needs to go, you should :

1. filter records for the new ones
2. sort by the number and date columns, one at a time, and make sure there aren't blanks.  If there are, you can look at the temporary import table.

When importing, it is good to start the tablename with "import" so it is easy to find -- and later delete if you want.

> "NOT be any relationships to this Temp Table Correct?"
yes

Rey also mentioned: "another way is to Link to the CSV file" -- if you are doing this everyday, this might be good to consider doing instead of actually importing.
0
 
Rey Obrero (Capricorn1)Commented:
-first time when you create a link to the CSV file, you can specify the name for the Linked CSV.
-second time you make a link to the CSV file and use the same name, it will overwrite the first link you created.

you do the linking by
external data > text file > browse and locate the csv file > select link to the data source ...  click OK and follow the wizard
0
 
Dustin StanleyEntrepreneurAuthor Commented:
Thank You!
0
 
crystal (strive4peace) - Microsoft MVP, AccessRemote Training and ProgrammingCommented:
you're welcome ~ happy to help
0
Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

Join & Write a Comment

Featured Post

Easily Design & Build Your Next Website

Squarespace’s all-in-one platform gives you everything you need to express yourself creatively online, whether it is with a domain, website, or online store. Get started with your free trial today, and when ready, take 10% off your first purchase with offer code 'EXPERTS'.

  • 5
  • 4
  • 3
Tackle projects and never again get stuck behind a technical roadblock.
Join Now