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The remaining text does not appear to be part of the formula error

Posted on 2016-11-13
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Last Modified: 2016-11-13
Crystal Reports 2016

I have a formula where I want to sum a field based on a Datetime field called E911Data.EntryDateTime using a parameter value -1 to get the records from the previous year then that of the year contained in the parameter.

I get a The remaining text does not appear to be part of the formula error after sum({E911Data.Agency}).  What is causing this error?


sum({E911Data.Agency}) where Year({E911Data.EntryDateTime}) = {?Pm-?Year} -1
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Question by:MikeM670
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mlmcc earned 500 total points
ID: 41885798
Crystal doesn't have a WHERE clause on the sum

To do this you need 2 formulas

Value Formula
Name - PreviousYearValues
If  Year({E911Data.EntryDateTime}) = {?Pm-?Year} -1  then
    {E911Data.Agency}
Else
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The second formula does the sum
Name - SumPreviousYear
Sum({@PreviousYearValues})

Open in new window


Create both formulas
Put the SUM formula on the report where you need the sum displayed.  The other formula doesn't have to be on the report.

Another way to do this would be to drop the value formula on the report
YOu can then RIGH CLICK it and select summary
Set up the summary as a sum and put in the footers where you want it

mlmcc
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Author Closing Comment

by:MikeM670
ID: 41885809
Thanks.  I did not realize you could not use a Where clause with a Sum().  Sometimes I tend to test things in sql before crystal.
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