Solved

How can I retain information in a specific row in Excel?

Posted on 2016-11-17
12
49 Views
Last Modified: 2016-11-17
Good day.
Attached is a sample Excel file.
When I insert a Row, where Row2 is.. Row1 is still retaining the data from Row2.  
What I would like is, after I insert a Row at Row2, that Row1 will now show the data from the new Row that was inserted.
is this possible?SampleRows.xlsx
0
Comment
Question by:100questions
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
12 Comments
 
LVL 33

Accepted Solution

by:
Rob Henson earned 500 total points
ID: 41891777
A couple of options, OFFSET or INDIRECT function.

In B5 use this formula, and copy across:

=OFFSET(B5,1,0,1,1)

or

=INDIRECT(ADDRESS(ROW()+1,COLUMN(),1,1))
0
 
LVL 12

Expert Comment

by:Missus Miss_Sellaneus
ID: 41891780
You need to use dollar signs in your formulas in row 1, so they don't change when a referenced row moves. Put the dollar sign in front of what you want to stay the same, in this case the row numbers.

=B$6, =B$7, etc.
0
 
LVL 20

Expert Comment

by:Roy Cox
ID: 41891781
I'm not exactly sure what you mean. If you select the cells in Row 2, right-click on the selection and choose insert you will get an option to move cels down, up etc. Is this what you mean?
0
Technology Partners: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

 
LVL 33

Expert Comment

by:Rob Henson
ID: 41891783
@Miss_Sellaneus - using $ won't work. If an absolute formula refers to row 2 and a row is inserted, making row 2 now row 3 the formula will update to row 3. If the formula is copied elsewhere then the reference to row 2 will remain but not when the data feeding the formula moves.
0
 
LVL 12

Expert Comment

by:Missus Miss_Sellaneus
ID: 41891795
Rob: It worked for me on the author's spreadsheet. I inserted a row at row 2 and row 1 still referenced row 2 (which is the new inserted row) instead of updating to row 3. If I'm not mistaken, that's all the author needs. Are you talking about possible scenarios that don't currently exist in the spreadsheet? I think it's becoming way more complicated than necessary.
0
 
LVL 33

Expert Comment

by:Rob Henson
ID: 41891799
Yes, row 1 still references row 2. Author wants row 1 to reference new row inserted between row 1 and row 2.

What I would like is, after I insert a Row at Row2, that Row1 will now show the data from the new Row that was inserted.
0
 
LVL 33

Expert Comment

by:Rob Henson
ID: 41891809
OFFSET and INDIRECT functions are fairly well described in the Online Help but if you have any queries, please ask.
0
 
LVL 12

Expert Comment

by:Missus Miss_Sellaneus
ID: 41891829
The inserted row becomes row 2. It still references row 2, therefore it references the new inserted row.
0
 
LVL 33

Expert Comment

by:Rob Henson
ID: 41891832
I think that maybe the use of Row1 and Row2 as headers is confusing the situation. In the sample change the wording to Header1, Header2 and Header3.

Header1 is on row 5 and is referring to cells alongside Header2 in row 6.

Insert a row at row 6 pushing Header2 down to row 7. I believe the author wants the formulas against Header1 (row 5) to stay looking at row 6, currently empty but no doubt will be populated with new data. Using absolute references does not achieve this; the formulas stay referencing the data alongside Header2 (row 7).
0
 
LVL 12

Expert Comment

by:Missus Miss_Sellaneus
ID: 41891848
Oh, okay, thanks! I didn't even pay attention to what was written in column A!
0
 
LVL 33

Expert Comment

by:Rob Henson
ID: 41891850
No worries. Hopefully the author will post again soon to confirm.
0
 

Author Closing Comment

by:100questions
ID: 41891955
Thank you.  Option 1 worked.
0

Featured Post

Instantly Create Instructional Tutorials

Contextual Guidance at the moment of need helps your employees adopt to new software or processes instantly. Boost knowledge retention and employee engagement step-by-step with one easy solution.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

How to get Spreadsheet Compare 2016 working with the 64 bit version of Office 2016
In Part II of this series, I will discuss how to identify all open instances of Excel and enumerate the workbooks, spreadsheets, and named ranges within each of those instances.
This Micro Tutorial will demonstrate how to create pivot charts out of a data set. I also added a drop-down menu which allows to choose from different categories in the data set and the chart will automatically update.
Finds all prime numbers in a range requested and places them in a public primes() array. I've demostrated a template size of 30 (2 * 3 * 5) but larger templates can be built such 210  (2 * 3 * 5 * 7) or 2310  (2 * 3 * 5 * 7 * 11). The larger templa‚Ķ

622 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question