Solved

Can't Decide: Office 365 Premium or Status Quo

Posted on 2016-11-24
7
114 Views
Last Modified: 2016-11-29
I am IT for company of 50. 25 are in main office, 25 dispersed in 4 remote branch offices.

All files are on our SBS 2008 Server and accessed locally on LAN, remotely via Remote Desktop Connection to a Terminal Server.

Besides the usual Microsoft Offices Documents and Email, we have 10 engineers that use AutoCAD and other 3D Software (these files are big), also, we have Graphics Designers and they work with Adobe Photoshop (Also BIG BIG Files).

We are updating our Office 2007 to Office 2016. Like the Office 365 Cloud scenario for easy access but I see drawback with fact that A) much of our companies data is not Office Documents and B) It is more expensive than if were to purchase Office 2016 and use it for 10 years.

What would you do??? I "think" would still need in-house servers and MS User CAL's so not like we can put everything in the cloud and not need in-house server computer..
0
Comment
Question by:shood4012
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
7 Comments
 
LVL 96

Accepted Solution

by:
Experienced Member earned 251 total points
ID: 41900564
It is more expensive than if were to purchase Office 2016 and use it for 10 years.

This is not a good strategy at all.

You can do it either way (internally or cloud). For your size, Office 365 / Cloud would work well.

However "we have 10 engineers that use AutoCAD and other 3D Software (these files are big), also, we have Graphics Designers and they work with Adobe Photoshop (Also BIG BIG Files)."  you may need a mix because very large files are not geared to cloud use. But outsourcing Outlook and small files to the cloud is a good idea.

So think hybrid - certainly not all internal.
0
 
LVL 42

Assisted Solution

by:Vasil Michev (MVP)
Vasil Michev (MVP) earned 83 total points
ID: 41900568
Well, there are some arguments you can make for the pricing of O365 - it comes with free updates (so after 10 years you will still be running the latest version, not lagging behind), it allows every user to install it on 5PCs and 5 devices (also 5 Macs for those pesky designers), it comes with a lot of free storage (1TB per user at minimum, some plans can even offer unlimited storage), etc.

That only covers the Office suite however, I'm not even touching on the server functionalities (replacing file shares, replacing Exchange/SharePoint/etc).
0
 
LVL 96

Assisted Solution

by:Lee W, MVP
Lee W, MVP earned 83 total points
ID: 41900641
In my opinion, we can't answer this for you.  You need to do the analysis and decide.  You clearly need to move off SBS 2008 - Exchange 2007 will no longer be supported in less than 6 months and it's just unwise to operate a mail server that is no longer supported considering the all the threats out there.

Now, that said, Office 365 offers a great many features... but like Office itself, do you need all of them?  Do you need to always be on the current version of Office?  Or all the other features of Office 365? If you get Office 365 will you ever use the added features you get?

Do the math.  You get more... but you pay more long term.  Can you afford a large outlay right now, spending 25-50X $~400?  Another option is to get Office365 for a year and see how it works for you then a year later getting volume licenses for Office.
0
Comprehensive Backup Solutions for Microsoft

Acronis protects the complete Microsoft technology stack: Windows Server, Windows PC, laptop and Surface data; Microsoft business applications; Microsoft Hyper-V; Azure VMs; Microsoft Windows Server 2016; Microsoft Exchange 2016 and SQL Server 2016.

 
LVL 23

Expert Comment

by:yo_bee
ID: 41900707
One drawback with office 365 business premium sku number that I personally experienced was the inability to leverage GPO with this office suite.  So to manage this you will need to use OCT to preconfigure all setting.

If this is not an issue you need to now figure out the cost of the number of licenses needed for office 2016 vs office 365 for your 10 year plan.

If you are fine staying on 2016 for ten years (which is not a bad idea in my opinion) is the most cost effective method, I think your discussion is made.
0
 
LVL 5

Assisted Solution

by:Mdlinnett
Mdlinnett earned 83 total points
ID: 41901529
As part of your Office upgrade you will need to go with a new version of Exchange, whether you do that on-premise or in the cloud, as Outlook 2016 does not support Exchange 2007 which your SBS 2008 Server uses.

If you go with O365, remember that you get Skype for Business on certain packages as well, which really can be great for collaboration.

As you are using a Terminal / Remote Desktop Server you will also need either Office 2016 Standard or ProPlus, whether that is via Volume Licensing or O365 as they are the only versions of Office that permits Shared Activation as a part of the license terms.

So consider this as an example: You have 10 users accessing your Terminal / RD Server and Office is used on both devices.

Office 365 > 10 licenses required as each license allows installation on up to 5 devices.

Someone please correct me if I'm wrong, I really don't profess to be a licensing expert (or whatever comes below 'expert', but I think that if you use Standard Licensing it might mean that 20 licenses required, 10 for the Terminal / RD Server, 10 for the devices the Users connect from.  

If you have Software assurance there are some Office Roaming Use Rights, but I don't know exactly whether that will cover it > https://www.microsoft.com/en-us/licensing/product-licensing/office.aspx

According to this link, 2016 Standard or ProPlus can be leveraged by GPO > https://products.office.com/en-gb/business/microsoft-office-volume-licensing-suites-comparison

As John Hurst said, hybrid is probably your best solution.  All of our Clients will go down that route in the future as it spreads the business risk.
0
 

Author Closing Comment

by:shood4012
ID: 41906082
Thanks everyone!
0
 
LVL 96

Expert Comment

by:Experienced Member
ID: 41906260
You are very welcome and I was happy to help.
0

Featured Post

Free NetCrunch network monitor licenses!

Only on Experts-Exchange: Sign-up for a free-trial and we'll send you your permanent license!

Here is what you get: 30 Nodes | Unlimited Sensors | No Time Restrictions | Absolutely FREE!

Act now. This offer ends July 14, 2017.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

It’s the first day of March, the weather is starting to warm up and the excitement of the upcoming St. Patrick’s Day holiday can be felt throughout the world.
This article describes how to import an Outlook PST file to Office 365 using a third party product to avoid Microsoft's Azure command line tool, saving you time.
This lesson covers basic error handling code in Microsoft Excel using VBA. This is the first lesson in a 3-part series that uses code to loop through an Excel spreadsheet in VBA and then fix errors, taking advantage of error handling code. This l…
Migrating to Microsoft Office 365 is becoming increasingly popular for organizations both large and small. If you have made the leap to Microsoft’s cloud platform, you know that you will need to create a corporate email signature for your Office 365…

623 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question