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How Can I Bulk Load Email Addresses Into Outlook 2016 Windows

Posted on 2016-11-28
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Last Modified: 2017-01-04
I have a list of previous recipient list of email addresses from Apple Mail and I am switching to Outlook on Windows.  Consequently, I want to add in the emails I have in Apple Mail so when I create an email in Outlook it will autocomplete the email address.

I  am on Windows 7 and using Outlook
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Question by:sharingsunshine
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Expert Comment

by:Pune Tech
ID: 41905393
In mail go to the Windows menu ==> Previous recipients

Select all the address(s) you want and click "add to address book"


Drag all the contacts you want out of your Mac address book onto your desktop.  Will create a single .vcf file.

Then, simply right-click on the file, Open With --> Microsoft Outlook.  A new contact window will appear in Outlook.  it will be the first address in your .vcf file.  Just click 'Save'.  Outlook will save it, then begin populating the rest of your contacts.  That's it!

(You need to launch Outlook, open up the Contacts view and select the destination address book.

Then, from the Finder, drag the .vcf and drop it on the contacts page in Outlook itself.)
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Author Comment

by:sharingsunshine
ID: 41905637
Drag all the contacts you want out of your Mac address book onto your desktop.  Will create a single .vcf file.

Open in new window


I am having trouble with being able to drag them to the desktop.  I have selected them but I am not able to drag them.  I can copy and paste them into a text document.  

However, I am unclear how to make the names a .vcf file that outlook can then import.
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Expert Comment

by:Pune Tech
ID: 41905798
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Author Comment

by:sharingsunshine
ID: 41905994
I got the contacts over but they aren't auto-populating.  It seems I only get the first record of the .vcf file.  I tried both methods

1.  right clicking on the .vcf file
2.  dragging the entire file into the contacts view with the address book selected.
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Expert Comment

by:Pune Tech
ID: 41907093
In outlook you have to type Name then click ctrl+k button on keyboard this will auto complete cache.

First time you need to press ctrl+k to autocomplete from next time on wards it will auto populate.


Right now outlook auto complete cache is empty si it is not populating email address automatically.

Just first select using above methods once the same will save to outlook cache then it will auto populate.
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Author Comment

by:sharingsunshine
ID: 41907147
Sounds like we are getting closer and I really appreciate your help.  Here is the screen I am dragging the .vcf file into

https://gyazo.com/4e922f7ae4820d5a869c54d6bd3aec67

The first record is autopopulated in a form like this
https://gyazo.com/094c5ac55e9be6d34abe9f684b9eaa11

 and I hit save/new so it brings another screen up to be filled.  I have typed in the next record's name and then  pressed control K.  Best I can tell nothing is happening.

I am sure something is out of sequence so please show me what I need to change.

Thanks,
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LVL 3

Expert Comment

by:Pune Tech
ID: 41907318
Nothing is there in contacts so basically .vcf is not imported to outlook.

It is better you can use following simple steps given on following article.


http://www.techfleece.com/2013/09/13/how-to-import-multiple-vcards-vcf-files-into-gmail-or-outlook/
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Author Comment

by:sharingsunshine
ID: 41907484
Nothing is there in contacts so basically .vcf is not imported to outlook.

Open in new window


Actually the first record is imported.  I just didn't show it for privacy reasons.  So can you go back and look at my steps and tell me what is missing.  I prefer the .vcf method over the .csv file, if possible.
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Accepted Solution

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Pune Tech earned 2000 total points
ID: 41908245
Please recheck following steps to import contacts to outlook

There are mainly 3 steps involved

1) create vcf file from Mac mail
2) convert this vcf to csv file
3) import csv to outlook

Here is the step by steps instruction,

In order to export contacts from Mac Mail, your contacts must also be saved in your Contacts/Address Book app.  

Please refer below steps to save Mac Mail "Remembered" Email Addresses to your Contacts/Address Book.
In mail go to the Windows menu ==> Previous recipients

Select all the address(s) you want and click "add to address book"

Now Open your Contacts/Address Book app.

To Select All - click on the first contact, scroll to the bottom of the window, hold down Shift key and click on the last contact.

To Select Particular Contacts - click on the first contact you want to add, scroll to the next contact you would like to add, hold down Command (or the Apple icon on older keyboards) and click on the next contact.  Continue this step until all of the emails you want to add are selected.

From the Menu bar go to File > Export > Export vCard.
Export vCard – This will generate a VCF (vCard) file with all contact information stored within the app,
Save the file as usual, placing it somewhere that is easily accessible for whatever your needs are, like the Desktop
Whether you exported all contacts or a single contact, now that the file is saved (let’s assume it’s a .vcf vCard file since it’s the recommended format to export),

Now to import this .vcf vcard file to outlook , first you need to create .csv file using following article
http://www.howtogeek.com/175778/how-to-import-contacts-into-and-export-contacts-from-the-windows-contacts-folder/


Now finally to import .csv to outlook refer following article
http://www.howtogeek.com/175795/how-to-import-multiple-contacts-into-outlook-2013-from-a-single-vcard-.vcf-file/
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Author Closing Comment

by:sharingsunshine
ID: 41908958
Thanks for your help.
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LVL 3

Expert Comment

by:Pune Tech
ID: 41908979
So finally you have imported contacts :)
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