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Controlling user data in Office 365 beyond 6 years

Posted on 2016-11-29
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Last Modified: 2016-11-29
Hi we have a client that has asked a question on their office 365 exchange platform.They have approx 300 users.
They need to keep their emails for as long as they keep other employee data/ information i.e. 6 years. They do currently hold email accounts indefinitely, ie someone moves on they archive/
They would like to introduce a policy from now on  to delete email accounts on the 6 year anniversary of an employee leaving.
Is there someway of automating this , or do we simply recommend calendar reminders?
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Question by:unrealone1
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Vasil Michev (MVP) earned 500 total points
ID: 41905691
You can change the hold from indefinite to time based. Or you can (or soon will be able to) define retention policies in the Security and Compliance center that span across O365 workloads, set them and forget them.

Now, depending on the requirements, you might not actually want to keep the user account active and pay for the license for 6 years. That's where Inactive mailboxes come in play, in case you are not familiar with them: http://technet.microsoft.com/en-us/library/dn144876(v=exchg.150).aspx
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by:unrealone1
ID: 41905932
Thank you thats perfect and thanks for the reference link for Inactive mailboxes.
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