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Searching Outlook Email Archives

Posted on 2016-11-29
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Last Modified: 2017-01-04
I've been using Outlook on my Windows computers for many years.   A lawsuit came up that requires me to search for all emails sent to specific people.  Is there a way to structure a search through all my Outlook PST and archive files for specific search terms in emails?  Getting a separate third party software that will facilitate this is OK, if that's the easiest way to accomplish this.

Thanks,

Phil
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Question by:philsimmons
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5 Comments
 
LVL 83

Expert Comment

by:David Johnson, CD, MVP
ID: 41906223
if you have exchange you have to put on a 'litigation hold' .. if you only have pst files then add all of those pst's to outlook and do a search and select all mail folders.. It may take a while to index the added pst's
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Author Comment

by:philsimmons
ID: 41906238
David,

Thank you for the response.  I've never done this before.  Can you please answer the following two questions:

1.  I do have a number of "archive" Outlook data files.  How do I add them to Outlook?

2.  Once I'm done with this issue, how do I remove the added files?

Thanks,

Phil
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LVL 83

Accepted Solution

by:
David Johnson, CD, MVP earned 2000 total points
ID: 41906285
open outlook data file
File | open | open outlook data file
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Author Closing Comment

by:philsimmons
ID: 41906297
Thanks.  I assume there's an easy way to remove them once I no longer need them.
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LVL 83

Expert Comment

by:David Johnson, CD, MVP
ID: 41906303
in outlook mail right click, the folder and select remove
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