Searching Outlook Email Archives

Posted on 2016-11-29
Last Modified: 2017-01-04
I've been using Outlook on my Windows computers for many years.   A lawsuit came up that requires me to search for all emails sent to specific people.  Is there a way to structure a search through all my Outlook PST and archive files for specific search terms in emails?  Getting a separate third party software that will facilitate this is OK, if that's the easiest way to accomplish this.


Question by:philsimmons
  • 3
  • 2
LVL 79

Expert Comment

by:David Johnson, CD, MVP
ID: 41906223
if you have exchange you have to put on a 'litigation hold' .. if you only have pst files then add all of those pst's to outlook and do a search and select all mail folders.. It may take a while to index the added pst's

Author Comment

ID: 41906238

Thank you for the response.  I've never done this before.  Can you please answer the following two questions:

1.  I do have a number of "archive" Outlook data files.  How do I add them to Outlook?

2.  Once I'm done with this issue, how do I remove the added files?


LVL 79

Accepted Solution

David Johnson, CD, MVP earned 500 total points
ID: 41906285
open outlook data file
File | open | open outlook data file

Author Closing Comment

ID: 41906297
Thanks.  I assume there's an easy way to remove them once I no longer need them.
LVL 79

Expert Comment

by:David Johnson, CD, MVP
ID: 41906303
in outlook mail right click, the folder and select remove

Featured Post

Zoho SalesIQ

Hassle-free live chat software re-imagined for business growth. 2 users, always free.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Following basic email etiquette rules will help you write a professional email and achieve a good, lasting impression with your contacts.
Large Outlook files lead to various unwanted errors and corruption issues. Furthermore, large outlook files can also make Outlook take longer to start-up, search, navigate, and shut-down. So, In this article, i will discuss a method to make your Out…
To add imagery to an HTML email signature, you have two options available to you. You can either add a logo/image by embedding it directly into the signature or hosting it externally and linking to it. The vast majority of email clients display l…
Internet Business Fax to Email Made Easy - With eFax Corporate (, you'll receive a dedicated online fax number, which is used the same way as a typical analog fax number. You'll receive secure faxes in your email, fr…

895 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

11 Experts available now in Live!

Get 1:1 Help Now