Solved

Searching Outlook Email Archives

Posted on 2016-11-29
5
38 Views
Last Modified: 2017-01-04
I've been using Outlook on my Windows computers for many years.   A lawsuit came up that requires me to search for all emails sent to specific people.  Is there a way to structure a search through all my Outlook PST and archive files for specific search terms in emails?  Getting a separate third party software that will facilitate this is OK, if that's the easiest way to accomplish this.

Thanks,

Phil
0
Comment
Question by:philsimmons
  • 3
  • 2
5 Comments
 
LVL 79

Expert Comment

by:David Johnson, CD, MVP
ID: 41906223
if you have exchange you have to put on a 'litigation hold' .. if you only have pst files then add all of those pst's to outlook and do a search and select all mail folders.. It may take a while to index the added pst's
0
 

Author Comment

by:philsimmons
ID: 41906238
David,

Thank you for the response.  I've never done this before.  Can you please answer the following two questions:

1.  I do have a number of "archive" Outlook data files.  How do I add them to Outlook?

2.  Once I'm done with this issue, how do I remove the added files?

Thanks,

Phil
0
 
LVL 79

Accepted Solution

by:
David Johnson, CD, MVP earned 500 total points
ID: 41906285
open outlook data file
File | open | open outlook data file
0
 

Author Closing Comment

by:philsimmons
ID: 41906297
Thanks.  I assume there's an easy way to remove them once I no longer need them.
0
 
LVL 79

Expert Comment

by:David Johnson, CD, MVP
ID: 41906303
in outlook mail right click, the folder and select remove
0

Featured Post

VMware Disaster Recovery and Data Protection

In this expert guide, you’ll learn about the components of a Modern Data Center. You will use cases for the value-added capabilities of Veeam®, including combining backup and replication for VMware disaster recovery and using replication for data center migration.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

In this article, I will show you HOW TO: Perform a Physical to Virtual (P2V) Conversion the easy way from a computer backup (image).
In this step by step procedure, you will come to know the details of creating an Outlook meeting in 2007, 2010, 2013 & 2016.
Sending a Secure fax is easy with eFax Corporate (http://www.enterprise.efax.com). First, Just open a new email message.  In the To field, type your recipient's fax number @efaxsend.com. You can even send a secure international fax — just include t…
A short tutorial showing how to set up an email signature in Outlook on the Web (previously known as OWA). For free email signatures designs, visit https://www.mail-signatures.com/articles/signature-templates/?sts=6651 If you want to manage em…

770 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question