Searching Outlook Email Archives

Posted on 2016-11-29
Last Modified: 2016-11-29
I've been using Outlook on my Windows computers for many years.   A lawsuit came up that requires me to search for all emails sent to specific people.  Is there a way to structure a search through all my Outlook PST and archive files for specific search terms in emails?  Getting a separate third party software that will facilitate this is OK, if that's the easiest way to accomplish this.


Question by:philsimmons
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LVL 78

Expert Comment

by:David Johnson, CD, MVP
ID: 41906223
if you have exchange you have to put on a 'litigation hold' .. if you only have pst files then add all of those pst's to outlook and do a search and select all mail folders.. It may take a while to index the added pst's

Author Comment

ID: 41906238

Thank you for the response.  I've never done this before.  Can you please answer the following two questions:

1.  I do have a number of "archive" Outlook data files.  How do I add them to Outlook?

2.  Once I'm done with this issue, how do I remove the added files?


LVL 78

Accepted Solution

David Johnson, CD, MVP earned 500 total points
ID: 41906285
open outlook data file
File | open | open outlook data file

Author Closing Comment

ID: 41906297
Thanks.  I assume there's an easy way to remove them once I no longer need them.
LVL 78

Expert Comment

by:David Johnson, CD, MVP
ID: 41906303
in outlook mail right click, the folder and select remove

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