Solved

Searching Outlook Email Archives

Posted on 2016-11-29
5
84 Views
Last Modified: 2017-01-04
I've been using Outlook on my Windows computers for many years.   A lawsuit came up that requires me to search for all emails sent to specific people.  Is there a way to structure a search through all my Outlook PST and archive files for specific search terms in emails?  Getting a separate third party software that will facilitate this is OK, if that's the easiest way to accomplish this.

Thanks,

Phil
0
Comment
Question by:philsimmons
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 2
5 Comments
 
LVL 82

Expert Comment

by:David Johnson, CD, MVP
ID: 41906223
if you have exchange you have to put on a 'litigation hold' .. if you only have pst files then add all of those pst's to outlook and do a search and select all mail folders.. It may take a while to index the added pst's
0
 

Author Comment

by:philsimmons
ID: 41906238
David,

Thank you for the response.  I've never done this before.  Can you please answer the following two questions:

1.  I do have a number of "archive" Outlook data files.  How do I add them to Outlook?

2.  Once I'm done with this issue, how do I remove the added files?

Thanks,

Phil
0
 
LVL 82

Accepted Solution

by:
David Johnson, CD, MVP earned 500 total points
ID: 41906285
open outlook data file
File | open | open outlook data file
0
 

Author Closing Comment

by:philsimmons
ID: 41906297
Thanks.  I assume there's an easy way to remove them once I no longer need them.
0
 
LVL 82

Expert Comment

by:David Johnson, CD, MVP
ID: 41906303
in outlook mail right click, the folder and select remove
0

Featured Post

Get 15 Days FREE Full-Featured Trial

Benefit from a mission critical IT monitoring with Monitis Premium or get it FREE for your entry level monitoring needs.
-Over 200,000 users
-More than 300,000 websites monitored
-Used in 197 countries
-Recommended by 98% of users

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

If you troubleshoot Outlook for clients, you may want to know a bit more about the OST file before doing your next job. IMAP can cause a lot of drama if removed in the accounts without backing up.
This article provides a convenient collection of links to Microsoft provided Security Patches for operating systems that have reached their End of Life support cycle. Included operating systems covered by this article are Windows XP,  Windows Server…
Internet Business Fax to Email Made Easy - With eFax Corporate (http://www.enterprise.efax.com), you'll receive a dedicated online fax number, which is used the same way as a typical analog fax number. You'll receive secure faxes in your email, fr…
Internet Business Fax to Email Made Easy - With  eFax Corporate (http://www.enterprise.efax.com), you'll receive a dedicated online fax number, which is used the same way as a typical analog fax number. You'll receive secure faxes in your email, f…

632 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question