Solved

Quick: What are the IT costs associated with moving to a new building?

Posted on 2016-12-01
9
8 Views
Last Modified: 2016-12-01
Okay, sorry about the nebulous nature of this question. Here's the deal: Apparently our lease is coming due. Our parent company is refusing to sign the new 5-year lease. Senior management asked me this morning "how much would it cost the IT department to move to a new building, assuming that building is an empty shell and we need to do everything?" Oh, and they want a "ballpark" number by the end of the day today!

So I'm trying to figure out what all the costs associated would be. I'm asking the community for two things:
1. What items am I missing?
2. What is the "ballpark" cost of each item?

We're a small/mid business with ~75 employees. My current computer room is 3 racks with 2 VM host servers, phone system, backup appliance, and various network equipment.

What I've thought of so far:
* Room itself (secured access, raised floor, wiring tracks, power requirements
* Redundant AC units
* Fire suppression system
* Ethernet drops (200 ports: 75 workstations x2 (phone/computer), plus 50 misc. for phones and network locations)
* Voice circuit installation
* Data circuit installation
* ???
0
Comment
Question by:Eric Jack
  • 5
  • 4
9 Comments
 
LVL 4

Expert Comment

by:Raghav
Comment Utility
Hi Eric,

You should also add the task (and Cost) for safely packing , transporting and unloading your IT equipments.

Knowing the cost for each of the tasks is relatively difficult. Well it actually depends on where your office is. Everyone will charge different amount.

Usually a building owner who sells / lease the space is willing to give you all the necessary amenities and infrastructure like water, air conditioning and electricity. They even provide you with the furniture. So it is always a good idea to find the space which provides all this.

Taking an empty space and building everything from a scratch is costly and time consuming too. You said the existing lease contract is coming due, so you should find a ready made space as far as possible.

Please let me know if you have any questions.

--Raghav.
0
 

Author Comment

by:Eric Jack
Comment Utility
Raghav,

Good point about the packing/moving/unpacking. A cost I hadn't considered in my rushed attempt to think of everything.

We're in Western Massachusetts. But at this point, the level of detail on my "quote" is going to be very broad. I think senior management is looking at general numbers like $10K/$100K/$1M.

As for the new location; I don't think it is known yet. When senior management spoke with me this morning, I was told to assume the new building would have no infrastructure. So I need to come up with a price to build out the computer room and the cabling so that I can transplant my existing server/network infrastructure into that new location. Perhaps they are looking for worst case scenarios, and don't want to plan on a building having a ready-made computer room and cabling.
0
 
LVL 4

Expert Comment

by:Raghav
Comment Utility
Okay. Got it.

How big the server room would be?

--Raghav.
0
 

Author Comment

by:Eric Jack
Comment Utility
The current server room is about 10' x 20'. Let's assume the new room would be the same size.

Eric
0
How to run any project with ease

Manage projects of all sizes how you want. Great for personal to-do lists, project milestones, team priorities and launch plans.
- Combine task lists, docs, spreadsheets, and chat in one
- View and edit from mobile/offline
- Cut down on emails

 
LVL 4

Accepted Solution

by:
Raghav earned 500 total points
Comment Utility
I can guess the tentative cost would be $100k-$130k. It includes power system, raised floors, cooling, fire suppressant unit etc.

You have to figure out the real cost by speaking with the respective agencies / contractors.

Good luck to you.

--Raghav.
0
 

Author Comment

by:Eric Jack
Comment Utility
Of course. At the moment this is just a preliminary "guestimate", nothing more. In your $100-130K, does that include network drops throughout the building? I would think that alone would be $10-30K.
0
 
LVL 4

Assisted Solution

by:Raghav
Raghav earned 500 total points
Comment Utility
No. Network wiring and drops are not included in the above estimate.

--Raghav.
0
 

Author Comment

by:Eric Jack
Comment Utility
So a good ballpark number to pull out of the air might be $150-200K then. Would you agree?
0
 
LVL 4

Expert Comment

by:Raghav
Comment Utility
Yes. That seems okay.

--Raghav.
0

Featured Post

Free Trending Threat Insights Every Day

Enhance your security with threat intelligence from the web. Get trending threat insights on hackers, exploits, and suspicious IP addresses delivered to your inbox with our free Cyber Daily.

Join & Write a Comment

One of the major drawbacks of deploying applications by GPO is the complete lack of any centralized reporting. After a normal deployment, there are two ways to find out if it was successful – by looking in the event log, and by looking in the log of…
If you don't know how to downgrade, my instructions below should be helpful.
Illustrator's Shape Builder tool will let you combine shapes visually and interactively. This video shows the Mac version, but the tool works the same way in Windows. To follow along with this video, you can draw your own shapes or download the file…
Access reports are powerful and flexible. Learn how to create a query and then a grouped report using the wizard. Modify the report design after the wizard is done to make it look better. There will be another video to explain how to put the final p…

762 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

11 Experts available now in Live!

Get 1:1 Help Now