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Quick: What are the IT costs associated with moving to a new building?

Posted on 2016-12-01
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Last Modified: 2017-01-02
Okay, sorry about the nebulous nature of this question. Here's the deal: Apparently our lease is coming due. Our parent company is refusing to sign the new 5-year lease. Senior management asked me this morning "how much would it cost the IT department to move to a new building, assuming that building is an empty shell and we need to do everything?" Oh, and they want a "ballpark" number by the end of the day today!

So I'm trying to figure out what all the costs associated would be. I'm asking the community for two things:
1. What items am I missing?
2. What is the "ballpark" cost of each item?

We're a small/mid business with ~75 employees. My current computer room is 3 racks with 2 VM host servers, phone system, backup appliance, and various network equipment.

What I've thought of so far:
* Room itself (secured access, raised floor, wiring tracks, power requirements
* Redundant AC units
* Fire suppression system
* Ethernet drops (200 ports: 75 workstations x2 (phone/computer), plus 50 misc. for phones and network locations)
* Voice circuit installation
* Data circuit installation
* ???
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Question by:Eric Jack
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Expert Comment

by:Raghav
ID: 41909107
Hi Eric,

You should also add the task (and Cost) for safely packing , transporting and unloading your IT equipments.

Knowing the cost for each of the tasks is relatively difficult. Well it actually depends on where your office is. Everyone will charge different amount.

Usually a building owner who sells / lease the space is willing to give you all the necessary amenities and infrastructure like water, air conditioning and electricity. They even provide you with the furniture. So it is always a good idea to find the space which provides all this.

Taking an empty space and building everything from a scratch is costly and time consuming too. You said the existing lease contract is coming due, so you should find a ready made space as far as possible.

Please let me know if you have any questions.

--Raghav.
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Author Comment

by:Eric Jack
ID: 41909119
Raghav,

Good point about the packing/moving/unpacking. A cost I hadn't considered in my rushed attempt to think of everything.

We're in Western Massachusetts. But at this point, the level of detail on my "quote" is going to be very broad. I think senior management is looking at general numbers like $10K/$100K/$1M.

As for the new location; I don't think it is known yet. When senior management spoke with me this morning, I was told to assume the new building would have no infrastructure. So I need to come up with a price to build out the computer room and the cabling so that I can transplant my existing server/network infrastructure into that new location. Perhaps they are looking for worst case scenarios, and don't want to plan on a building having a ready-made computer room and cabling.
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Expert Comment

by:Raghav
ID: 41909125
Okay. Got it.

How big the server room would be?

--Raghav.
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Author Comment

by:Eric Jack
ID: 41909131
The current server room is about 10' x 20'. Let's assume the new room would be the same size.

Eric
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Accepted Solution

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Raghav earned 500 total points
ID: 41909140
I can guess the tentative cost would be $100k-$130k. It includes power system, raised floors, cooling, fire suppressant unit etc.

You have to figure out the real cost by speaking with the respective agencies / contractors.

Good luck to you.

--Raghav.
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Author Comment

by:Eric Jack
ID: 41909154
Of course. At the moment this is just a preliminary "guestimate", nothing more. In your $100-130K, does that include network drops throughout the building? I would think that alone would be $10-30K.
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Assisted Solution

by:Raghav
Raghav earned 500 total points
ID: 41909164
No. Network wiring and drops are not included in the above estimate.

--Raghav.
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Author Comment

by:Eric Jack
ID: 41909166
So a good ballpark number to pull out of the air might be $150-200K then. Would you agree?
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Expert Comment

by:Raghav
ID: 41909169
Yes. That seems okay.

--Raghav.
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