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Can you make it so Active Directory cannot reuse a username even if the username has been deleted?

Posted on 2016-12-01
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Last Modified: 2016-12-01
Hello. Is there a way to force Active Directory to not let you use a username of a previously deleted account? For instance if Jane Smith's username is jsmith and leaves the company and we delete her account I would like to make it so that AD will not let me use jsmith for a new hire James Smith. Is this possible?
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Question by:Don Harvey
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6 Comments
 
LVL 96

Expert Comment

by:Lee W, MVP
ID: 41909255
No way I've ever heard of.  Could you explain why you want this?  Perhaps we can offer a solution then?
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LVL 22

Expert Comment

by:JesterToo
ID: 41909268
Rather than delete the account, why don't ypou just disable it?  That would accomplish what you want and also preserve some history of the former user.
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Author Comment

by:Don Harvey
ID: 41909277
Our organization is migrating from Exchange to Gmail. Because of regulations we have to keep all emails for a long time. Limitations to Google's ediscovery is forcing us to keep the Gmail accounts for ever (or until they enhance the product).

Another though is when we delete an account can we create a contact (or other type of object) with the old user name and would that keep us from using it? My hunch is no.
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Author Comment

by:Don Harvey
ID: 41909279
The disable thing may be our best options but because of IRS regulations and audits we would have to create a locked down OU. They request that accounts where no one has logged into them for 60 days or more get deleted. So we would have to prove the security to the IRS in our next audit.
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LVL 22

Accepted Solution

by:
JesterToo earned 2000 total points
ID: 41909287
Perhaps you could check with the legal department to see if disabled would suffice.  It seems to offer more protection, and historical benefit, than simply deleting the user account regardless of what OU it is contained in.  Just my opinion :)
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LVL 96

Expert Comment

by:Lee W, MVP
ID: 41909364
Are you sure Google is the best solution for you at this time? It seems to be creating problems for you.
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