asked on

Maintaining a PST file separate from Outlook/Exchange

Hi,

I have a user whose exchange mailbox is greater than 50GB. I like to create a separate PST file in local hard drive (C:) where he could move certain email folders in and out of on demand.

(* I am not talking about having Outlook automatically archive emails that are older than certain dates.)

To accomplish this, in Outlook I opened Account Settings, selected Data Files tab, clicked Add button.
Then I see a popup windows (see screenshot) with two options: (1) Office Outlook Personal Folders File (.pst) (2) Outlook Data file (.pst).
What is the difference? Which one should I choose?

Another thing that I like to know is if I am taking right approach?

Fyi, no other user/mailbox on the network needs to access this PST file.

Thanks.

Edward Pamias

What version of office is this? I am going to assume the Outlook.pst is the legacy version of the PST file and the other is the current. You can select the top one unless another expert has a better suggestion.

Edward Pamias

By the way make sure you keep the PST files relatively small. There used to be a 2 gig limit but it has increased with the newer versions of office. Hopefully you have a way of backing up the PST's from time to time.

sglee

ASKER

Outlook 2016 version.

SOLUTION

Edward Pamias

membership

This solution is only available to members.

To access this solution, you must be a member of Experts Exchange.

Start Free Trial

SOLUTION

Adam Brown

membership

This solution is only available to members.

To access this solution, you must be a member of Experts Exchange.

Start Free Trial

ASKER CERTIFIED SOLUTION

David Johnson, CD

membership

This solution is only available to members.

To access this solution, you must be a member of Experts Exchange.

Start Free Trial

sglee

ASKER

@Adam
I have outlook 2016 thru office365. I created PST using both options and imported 5gig pst into one of two. I copied and moved some folders from my exchange account to these PST and I really can not tell the difference so far.
I intend to call MS support for explanation.