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Access-Request Driven Sub Folder Permissions of Document Library (SharEPoint 2013)
We currently operate a large single repository for company data with a list of Root folders in that library. Each folder has a logical business owner. When someone wants access to one of those folders. They request it via IT, IT Contact that owner and receive authorisation, then add the permission to the root folder (via AD Groups).
We are trying to move towards departmental sites however we want the document library to be controlled by the department manager, and rather than grant everyone access to all the files in that library, give everyone to ability to see the libraries root files, but then if they try and access it, they will be presented access request page. I know I can do this for sites or libraries, but can this behaviour be attributed to sub folders in any way?
We are trying to move towards departmental sites however we want the document library to be controlled by the department manager, and rather than grant everyone access to all the files in that library, give everyone to ability to see the libraries root files, but then if they try and access it, they will be presented access request page. I know I can do this for sites or libraries, but can this behaviour be attributed to sub folders in any way?
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Thanks for your feedback guys. Are you aware of any third party or aftermarket solutions for giving more granular control and permission auditing across document libraries (at a directory level). I'm just trialing ShareGate but I think that only works down to List and Library level.
I believe SPDocKit can do that: https://www.spdockit.com/features/permissions-explorer-and-reports/
Sounds like a new question to me :-) Best to open a new question with a topic line that refers to the questions so that you will may get more responses, and close this one before it turns in to a never ending thread.
Sharegate is a good tool and it should go down as far as you need it to. SPDocKit, as Greg mentions is very helpful also. Metalogix products will assist, but none of these are cheap and even with a tool, the advice you have received still applies. Having a tool just means you can break things quicker, easier and spend more money doing it.
Good luck...
Sharegate is a good tool and it should go down as far as you need it to. SPDocKit, as Greg mentions is very helpful also. Metalogix products will assist, but none of these are cheap and even with a tool, the advice you have received still applies. Having a tool just means you can break things quicker, easier and spend more money doing it.
Good luck...
Please don't abandon this question...
Information is accurate and correct.
But Greg is correct, it will increase performance, until you set permissions on each folder and documents within the folders. Then performance will take a hit and outweigh any performance gain realized by using sub-folders.
In other words, if you have a large library and permissions are all inherited, yes performance is helped by using folders, or document sets, or filters based on metadata. Any filtering will help. If you start to use EXTENSIVE unique permissions, performance will take a hit. As the linked article explains.
Hope that helps...