Outlook 2010 meeting recurrances

WellingtonIS
WellingtonIS used Ask the Experts™
on
I have a user with Outlook 2010. The user has a meeting that occurs daily.  Outlook keeps sending a reminder daily to all parties automatically.  Is there a way to correct this? The user doesn't need Outlook to send out a reminder daily.
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Tom CieslikIT Engineer
Distinguished Expert 2017

Commented:
Just edit meeting and remove participants.
Then Outlook will remind only him about meeting and will not bother participants anymore.
Scott CSenior Engineer

Commented:
Take a look at this blog.

https://www.slipstick.com/outlook/calendar/iphone-and-the-meeting-request-bug/

This looks like a bug with Apple.

Try this for a workaround.

When creating a new appointment in Outlook, do not include yourself as an attendee. If you are using a distribution group to invite others, expand that group and remove yourself as an attendee.
Edward PamiasTeam Lead RRS Desk
Top Expert 2016

Commented:
Once a participant accepts the meeting then he will get a reminder. The Organizer's Outlook does not send reminders, reminders are from the participant's Outlook.
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Edward PamiasTeam Lead RRS Desk
Top Expert 2016

Commented:
I have a daily meeting and I get a reminder everyday for that meeting. If everyone goes to their calendar opens the meeting and clicks options, go to reminder and set it to none.
Tom CieslikIT Engineer
Distinguished Expert 2017

Commented:
You can also send meeting cancellation for all occurrences and all participants will get this meeting removed from calendar schedule

Author

Commented:
No I'm not explaining this right.  The meeting occurs daily.  It's already on everyone's calendar, however outlook automatically sends an email reminder to the group daily.  This has nothing to do with Apple either.
Edward PamiasTeam Lead RRS Desk
Top Expert 2016

Commented:
I don't think they want to cancel the meeting, they just do not want the reminders.

Author

Commented:
Right they don't want the email reminders
Edward PamiasTeam Lead RRS Desk
Top Expert 2016

Commented:
Then have the users open the meeting in their Calendar go to options, set reminders to none.

Author

Commented:
there's no way the sender can do this?
Edward PamiasTeam Lead RRS Desk
Top Expert 2016

Commented:
No, once the meeting is accepted, the person that accepted it has to set the reminder to none. If they no longer join the meeting then the sender can cancel the meeting and a cancellation will go out and meeting will be removed from their calendars.

Author

Commented:
OK I'm confused because the reminder is being sent as an email from the user who set up the meeting.  not a pop-up on the users screen
Edward PamiasTeam Lead RRS Desk
Top Expert 2016

Commented:
Wait.... it looks like the person that setup the meeting can go to that meeting, options and set the reminders to none and send out the update.

Author

Commented:
So that will stop the emails?
Scott CSenior Engineer

Commented:
Then once everybody accepts the update, the reminders should stop.

Yes.
Edward PamiasTeam Lead RRS Desk
Top Expert 2016

Commented:
Are you saying emails are sent as reminders? I just get a pop up on the screen.

Author

Commented:
I"m saying the users are getting emails not pop ups to remind them of the meetings daily.  The popups are fine it's the automatic emails that we are trying to stop. Outlook is automatically sending emails.
Edward PamiasTeam Lead RRS Desk
Top Expert 2016
Commented:
Just have the organizer open the meeting on the machine go to options, set reminders to none. See if that works for them.
Edward PamiasTeam Lead RRS Desk
Top Expert 2016

Commented:
I would have the organizer cancel this meeting and create a new one. See if that fixes it.

Author

Commented:
OK thanks.  We will try
Edward PamiasTeam Lead RRS Desk
Top Expert 2016

Commented:
And make sure they set the reminders to none on the new meeting. :)

Author

Commented:
Yes will do
Experienced IT Infrastructure Services/operations Manager
Commented:
I guess the problem may be simple, the organiser may have by mistake selected option to remind users before meeting, he can update the meeting series by setting it to NONE

Outllok.jpg
Edward PamiasTeam Lead RRS Desk
Top Expert 2016

Commented:
@Wellington, I already gave you those instructions before.... on my comment
ID: 42051166
Edward PamiasTeam Lead RRS Desk
Top Expert 2016

Commented:
Of course I did not supply a picture. :(

Author

Commented:
You both gave me the correct answer so it's only fair I split it. thanks guys.

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