How can I merge information from a table at the bottom of my Word Document?

David Landau
David Landau used Ask the Experts™
I have the following Word Document with a table on a second page that defines various fields used within the document elsewhere?

I would like to have Word fill in Al Ames as the [Person] as one example.

I'm hoping to define a field.

How can I get Word to do that?

Thank you in advance.


-- This is the letter --

Dear [Person]
Thank you.
Lee Sincere
Acme Auto Parts
 -- this is the table on a second page of my Word Document --
Company                           Person
AAA Auto Wrecking          Al Ames
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im think that this is what you are looking for: Repeating Data (or populating multiple like fields)
This Microsoft Word Tips & Microsoft Word Help page offers several solutions to the question, "How do I enter data in one place in a document and have it automatically repeated in other places?" My intention is not to reinvent the wheel, so after a brief discussion I may simply send you on to an existing tips page or other web articles containing full explanations of some of the more comprehensive methods.
Colleen Kayter4D Assets
David, looking at your example, I think the tool you want to use is Mail Merge. Rather than setting up a table within the document, it creates a database that can be an external source (Excel, Outlook Contacts, etc.) or stored in the background with the master document (the one that contains fields). You can then output the merged letters to print or even separate emails.

Here's the step-by-step:
Colleen Kayter4D Assets

I think Paul and I both recommended viable solutions - two different ways to approach the problem. Since David did not come back to comment and award points, I think points should be equally shared by Paul and myself.

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