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Assign email Address to public folders from a distribution group Exchange 2010

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Last Modified: 2018-02-02
Dear All Guru's

I am wondering is it possible to have an email enabled public folder which uses the same email address as a distribution group?

I have any clients which are site based. For example site a may have 30 external clients and site b may have 110 clients.  For each site I have created external mail enabled contacts in exchange and Active directory and a associated distribution group.

I have also added our internal staff distribution group to these external site distribution group so that if there is any communication over the groups my staff can act dependant on the problem.  

This configuration was great while we were a small company now we have so many distribution groups that the staff's inboxes are filling up with hundreds of emails from these distribution groups.

My idea was to use the public folders for each site.  Is there a way of enabling the email of the distribution group to go to the public folder for that site?

Regards


Simon
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IT Team Lead - Unified Communications & Collaboration
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MaheshArchitect
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Commented:
you can have mail enabled public folders, but you can't have same email address at DL and PF both.

Email address must be unique no matter it is assigned for PF, DL or MEU or mailbox

Author

Commented:
Hi Mahesh

Many thanks for contributing.  One question could I add the email address of the PF to the DL?

Regards

Simon

Author

Commented:
What I'm trying to do is have a copy of the distribution group emails go to a public folder or at least a copy of them rather than fill up users inboxes
Thanks

Simon
Tim EdwardsIT Team Lead - Unified Communications & Collaboration
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Commented:
Yes you can, just go to you DL group, add member, and find your mail enabled PF and add it

Author

Commented:
So I have a distribution group called test with an email address of test@mydomain.com.  I  add the name of the mail enabled public folder (Test_Archive that has a email address of Test_archive@mydomain.com)  and whenever a email is sent to test@mydomain.com a copy will then go to the public folder test?

Author

Commented:
Tried that it doesn't work. If I look at the "member of " properties from within Public folder Console the DL is not listed even though its been added.
Tim EdwardsIT Team Lead - Unified Communications & Collaboration
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Commented:
That is correct, if the email does not go into the PF you will just need to check the permissions to make sure that you DL can create/read items

same with everyone that needs to see the emails coming into the PF
Tim EdwardsIT Team Lead - Unified Communications & Collaboration
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Commented:
can  you send email directly to Test_archive@mydomain.com

Author

Commented:
no I cant and it is mail enabled

Author

Commented:
just sent another one to test_archive@ with delivery receipt enabled and it says its delivered however the PF is empty.

Regards

Simon
Tim EdwardsIT Team Lead - Unified Communications & Collaboration
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Commented:
Can you make sure that Annoymous has write permission on the PF

Author

Commented:
Hi Tim

I have checked the permissions for Anonymous for the PF and it is set to custom which has the create items flag checked.

Regards

Simon

Author

Commented:
The PL does also has a calendar in it.  Not sure if that makes a difference.

S
Tim EdwardsIT Team Lead - Unified Communications & Collaboration
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Commented:
No it shouldn't;

I should mention in my environment there is a delay in when it is received from the DL Members with mailbox accounts to when it is actually delivered to the PF Mail enabled folder.

So your tree structure is something like:

  • test_archive
  • test_archive_Calendar

So the email by rights should be showing in the top lever of test_archive when you click on it
MaheshArchitect
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Distinguished Expert 2019

Commented:
assign the Anonymous account \ user "Contributor" permissions on the mail-enabled public folder

Author

Commented:
Hi Tim and Mahesh

Still no mail.  I have double checked the permissions all ok.

REgards


Simon
Tim EdwardsIT Team Lead - Unified Communications & Collaboration
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Commented:
Can you you check the public folder to make sure it is mail enabled through the Exchange Management Shell

Get-MailPublicFolder -Identity "test_archive" | ft PrimarySmtpAddress

Open in new window


This will give the SMTP Address of the Public Folder if it is mail enabled

Author

Commented:
Hi Tim

I ran the script and it worked no problem. I have since found the problem. If you create a PF without another PL nested in the folder it won't accept emails even if enabled.  I deleted all of my calendars from all of the PF the created abother folder in each separate folder. Enabled email on all of them then recreated all of the calendars.

I then added all of the distribution groups to the relevant PF.  A lot if work but git there in the end.

Thanks guys for your input.

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