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Enforcing the Duplex printing and B&W for all employee ?

Senior IT System Engineer
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Last Modified: 2018-05-24
Hi All,

I've got Windows print server that is publishing multiple printer in my company. The printers are successfully mapped to the users using Group Policy Preferences to all Windows 10 and 7 users.

However, I need to restrict the printing to just Monochrome (B&W) only and Duplex (Double sided) to reduce printing cost for all employee. But then only allowing certain people in the group to allow them to manually set to colour printing.

How can I achieve this with Group policy ?

Note: At the moment, when I update the printer driver, I must go to every PC and type my administrator password.

Thanks.
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Irwin W.There are a 1000 ways to skin the technology cat.
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Commented:
You cannot enforce this via a group policy.

Do you have a print server within your organization?

If you do I recommend you set up print cues on the print server, sure the printer, and enforce the settings on the print queue.
Senior IT System EngineerSenior Systems Engineer
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Commented:
Hi Nappy,

Yes I do have Print server on Windows server 2008 R2 and also 2012 R2.

So how do I enforce it so that no one can change the setting ?
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Senior IT System EngineerSenior Systems Engineer
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Commented:
hdhondt,

OK, now I understand ;-) since only Local Admin can change the print setting on workstations.

In this case I can create two print queue:

Printer-A-B&W_queue --> this is for everyone by default
Printer-A-Colour_queue --> this is only for the manager of department

and then I can deploy that based on Group Policy.

Is that correct.
Irwin W.There are a 1000 ways to skin the technology cat.
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Senior IT System EngineerSenior Systems Engineer
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Commented:
Great, thanks guys !
Senior IT System EngineerSenior Systems Engineer
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Commented:
So if I made the changes on my print server, does the setting in my user will also get overwritten by the one from the print server ?
hdhondt
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Commented:
The users may have to reinstall the drivers, but usually it's automatic. However, as you're creating 2 new queues, installing these new printer(s) and removing the old one will take care of that.
Senior IT System EngineerSenior Systems Engineer
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