Enforcing the Duplex printing and B&W for all employee ?

Senior IT System Engineer
Senior IT System Engineer used Ask the Experts™
on
Hi All,

I've got Windows print server that is publishing multiple printer in my company. The printers are successfully mapped to the users using Group Policy Preferences to all Windows 10 and 7 users.

However, I need to restrict the printing to just Monochrome (B&W) only and Duplex (Double sided) to reduce printing cost for all employee. But then only allowing certain people in the group to allow them to manually set to colour printing.

How can I achieve this with Group policy ?

Note: At the moment, when I update the printer driver, I must go to every PC and type my administrator password.

Thanks.
Comment
Watch Question

Do more with

Expert Office
EXPERT OFFICE® is a registered trademark of EXPERTS EXCHANGE®
nappy_dThere are a 1000 ways to skin the technology cat.

Commented:
You cannot enforce this via a group policy.

Do you have a print server within your organization?

If you do I recommend you set up print cues on the print server, sure the printer, and enforce the settings on the print queue.

Author

Commented:
Hi Nappy,

Yes I do have Print server on Windows server 2008 R2 and also 2012 R2.

So how do I enforce it so that no one can change the setting ?
On the server, go to Printer Properties and click the Advanced tab, and then the Printing Defaults button. Make your settings there and click OK. Now click the General tab, the Printing Preferences button, and make sure your settings show there. Set them again if necessary.

These are the settings the users will see when they go to print. However, unless you also remove user's ability to control the printer (from the Security tab) they will still be able to select other settings at print time.
Ensure you’re charging the right price for your IT

Do you wonder if your IT business is truly profitable or if you should raise your prices? Learn how to calculate your overhead burden using our free interactive tool and use it to determine the right price for your IT services. Start calculating Now!

Author

Commented:
hdhondt,

OK, now I understand ;-) since only Local Admin can change the print setting on workstations.

In this case I can create two print queue:

Printer-A-B&W_queue --> this is for everyone by default
Printer-A-Colour_queue --> this is only for the manager of department

and then I can deploy that based on Group Policy.

Is that correct.
nappy_dThere are a 1000 ways to skin the technology cat.
Commented:
The above steps are correct with one caveat!

End user can still change setting manually but it becomes a chore for them.

Author

Commented:
Great, thanks guys !

Author

Commented:
So if I made the changes on my print server, does the setting in my user will also get overwritten by the one from the print server ?
The users may have to reinstall the drivers, but usually it's automatic. However, as you're creating 2 new queues, installing these new printer(s) and removing the old one will take care of that.

Do more with

Expert Office
Submit tech questions to Ask the Experts™ at any time to receive solutions, advice, and new ideas from leading industry professionals.

Start 7-Day Free Trial