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shared room calendars in Outlook

jsarinana
jsarinana asked
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Last Modified: 2018-02-02
we have two conference rooms in Outlook rooms
We use this to schedule these rooms.
a user can "Open Shared Calendars" to see both calendars
when a user closes his Outlook he has to go through the steps to open these shared calendars again
is there a way a user can keep these calendars open without having to go through the steps every time open Outlook?
rooms-calendars-view.jpg
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Karen FalandaysTraining Specialist
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Commented:
Hi jsarinana,
There are two ways. On the left hand side of the users' s screens, do they see "My calendars" ? Any previously opened calendars should be listed with a check box to turn Calendar Group s...sort of like a dist list for calendars. In Calendar workspace, on the Home tab, click the Calendar Group button. Assign a name and add the calendars you desire.
Hope that helps
Kfalandays
jsarinanaI.T. Manager

Author

Commented:
Karen
thanks I just tried the Calendar Group button and saved the open shared calendar

when I close Outlook I still have to reopen by using the Open Calendar button and browse. I'm trying to figure out an easy way for my users to get to this shared calendar, like possible having it open with their own calendar or having a button to click on for this view of calendars that includes the shared calendar
Karen FalandaysTraining Specialist
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Commented:
Hi jsarinana,
Do the users have the folder panel opened? When Outlook is closed and reopened, the calendars should remain open. Have a look at this screenshot
Karen
cal-ee.jpg
jsarinanaI.T. Manager

Author

Commented:
yes they do, when you close and open you get: see attached
cal-view.jpg
Karen FalandaysTraining Specialist
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Commented:
Hmm, that is very odd. Can you tell me more about the links that are in that panel? You should see all of your available or previously opened calendars. Also, are you on OWA/Outlook Web Access or desktop version of Outlook 2013?
Thanks
Karen
jsarinanaI.T. Manager

Author

Commented:
Desktop Outlook 2013 Prof. Exchange server is a 2010
Karen FalandaysTraining Specialist
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Commented:
OK, so what are the other folder types listed in that panel? They do not appear to be calendars.

Also, try this. Open the calendars. Close Outlook by clicking the X (instead of File>Exit). Now when you reopen are they listed?
jsarinanaI.T. Manager

Author

Commented:
either way they do not stay open, those are just folders you see they are not an shares through calendar

I've tried shared rooms, calendar and also calendar group. none seem to stay. see attached
view.jpg
jsarinanaI.T. Manager

Author

Commented:
wait I got it, I was in Folder view, if I click on calendar view I'm good
Training Specialist
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Commented:
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jsarinanaI.T. Manager

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Commented:
thanks
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