Windows 7 copy and keep both files

DennisJones
DennisJones used Ask the Experts™
on
Hi guys

Hopefully someone can help me?

In my organisation we use Windows 7 and we have problems copying emails with the same subject.

I have to keep emails that come in and copy them into a folder for my team to see.

I frequently receive several emails with the same subject, however Windows 7 will not let me copy and keep both files.  
Windows XP used to let me do this.

Does anyone know how I can copy and keep both files, I cannot keep manually renaming the emails or creating separate folders each time as this is too time consuming.


Cheers

Den
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Tahir QureshiSystem Analyst

Commented:
Create a rule

New rule
Move message with specific word in subject to folder>choose the word>choose the folder
run this rule now for previous emails
& it will automatically move the future emails as the rule is enabled
Tom CieslikIT Engineer
Distinguished Expert 2017

Commented:
DO you want to copy email to folder in network or to folder inside Exchange ?
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
I just use the Outlook features to do this:

Move or Copy email:   Select Copy to folder and copy it. Then Move it to the same folder. I use this feature regularly.
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Author

Commented:
Hi guys

I am using Outlook 2007 and wish to copy the email onto a network folder.  

On Windows 7 I know the Copy, but keep both files option is available for other types of file such as MS Word, but for .msg it seems it cannot be done.
Tom CieslikIT Engineer
Distinguished Expert 2017

Commented:
You can do it by creating rule


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Step by step help you'll find here

https://support.office.com/en-us/article/Manage-messages-by-using-rules-80cc1f28-533d-4879-a8cc-ef83e9af0495?CorrelationId=f5c7170f-353b-492c-ba6f-5db905ca2fb9&ui=en-US&rs=en-US&ad=US&ocmsassetID=HA010096803

Author

Commented:
I've found a strange workaround to my problem.  See below for an example:

* Existing email with subject of XYZ already lives a in folder called Correspondence on a network drive
* Copy the newly received email (that has the same subject of XYZ) into a new empty folder on a network drive
* Copy (or Cut) that new email from the new folder into the existing Correspondence folder
* Windows 7 will now prompt you with the option to Copy, but keep both files
An even easier workaround:

 * Existing email with subject of XYZ already lives a in folder called Correspondence on a network drive
 * Copy the newly received email (that has the same subject of XYZ) onto your Desktop
 * Drag and drop the new email from your desktop into the existing Correspondence folder
 * Windows 7 will now prompt you with the option to Copy, but keep both files
Tom CieslikIT Engineer
Distinguished Expert 2017

Commented:
Why you want to do it manually of you can create rule ?
Shaun VermaakTechnical Specialist
Awarded 2017
Distinguished Expert 2018

Commented:
Do you have conversations enable?

Author

Commented:
This was the easiest workaround.

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