Microsoft Small Business Server 2011 Indexing Issues

Torrey Bates
Torrey Bates used Ask the Experts™
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I've noticed on SBS 2011 when I go to control panel, Indexing Options, every share is selected as well as a few other local folders from the logged in Server user.  This is over 400,00 files.  It is killing the speed of the SBS 2011 and network.  If I go into "Modify" button and uncheck folders then go into "Advanced" button and "Rebuild" it rebuilds with what I have only selected but if I come back to Indexing Options 20 minutes later it automatically adds all the shared folders/files and I'm back up to 400,000 files in an hour or two.

I've already gone to the folder properties in File Explorer, until the "General" tab, "Advanced" button, and unchecked everything - even the "Allow files in this folder to have contents indexed in addition to file properties".  I've been so irritated by this I even this that on the root of the C drive!

On 2012, 2012R2, or 2016 Servers this process I explained above works and I see zero difference in searches and massive performance in everything else but it doesn't work on SBS 2011.

Regards,
Torrey
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This sounds like the search settings are being controlled by a group policy.  Find any GPOs that apply to your SBS server and see if there are any settings under the Administrative Templates > Windows Components > Search section.  It could be under either the Computer or the User configuration sections of the GPOs.
Torrey BatesPreident

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Commented:
Ill check this out and get back to you soon!  Thanks.
Torrey BatesPreident

Author

Commented:
I made the changes in Group Policy under Computer Configuration and User Configuration.  Adjusted what is indexed in Control Panel/Indexing and are rebuilding the indexes now .  I will see if it holds up and stops indexing these thousands of folders/files I don't want indexed.  I'll be back with an update soon!

Regards,
Torrey
Torrey BatesPreident

Author

Commented:
Thank you!

Had to reboot the Server for the changes to take event.  After a reboot the indexing did a rebuild all on it's own and it's been fine.

Under Computer Configuration > Administrative Templates > Windows Components > Search enabled and setup:
- Prevent automatically adding shared folders to the index
- Default excluded paths
- Prevent indexing in certain paths

and also under:

Under User Configuration > Administrative Templates > Windows Components > Search enabled and setup:
- Default excluded paths
- Prevent indexing in certain paths

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