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Exchange Calendars

Client has SBS 2008 (Exchange 2007) and was originally setup with a Calendar user whose calendar(s) were shared with everyone with delegated access. The intent was to be able to schedule service trucks and their activities

Over time the end user created additional calendars under public folders so now we have a bit of a confusing situation that I am trying to straighten out. Currently there are 4 users calendars + 8 Activities calendars (Service Trucks) and 1 Repairs Calendar. All users (total of 7 users) have full access to the above calendars.

Long term goal is to migrate to Office 365, but before I do that I want to get the calendars organized so thy are easier to use/ manage and then migrate to a similar setup in Office 365.

What are the suggestions to be create a calendaring system within exchange and that is shared and can schedule the above and help manage their business.

For Example Would scheduling Assets be better, or what other options may work better. Also need to look at migrating whatever solution we go with to office 365.

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8/22/2022 - Mon
Brian B

You should probably create new resource calendars. These are easier to manage than regular calendars and are designed for exactly what you are describing.

If I export the existing calendar in Outlook should I be able to import into the resource calendar?
Brian B

Yes, from a management standpoint a resource calendar works the same way as a regular calendar.
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And could users be able to get on their iPhones? This is an issue now so I expect it to be an issue down the road.
Brian B

Yes, all calendars are treated the same way. They can view a resource calendar the same as anyone else's calendar.

Normally when you are using a resource such a room, you would just invite it to the meeting the same as a person. However I realize this doesn't always work when you are talking about something such as a vehicle that people are probably booking for blocks of time unrelated to a meeting.

I do not think that I can sync Resource Calendars to smartphones.. That is one reason I am leaning to keeping them as Public Folders. Even then I will have to use a 3rd party app to get all calendars on phone, but it appears possible,

What do you see as the downside to using Public Calendars in place of Resource calendars?

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Brian B

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I ended up using a user's Calendar(s) as I had originally setup.
The benefit is that it keeps it similar to the current and calendar populates all users that have it added as an additional mailbox to open.

Also as a nice surprise is that when we add that user to the iPhones, all of the calendar appointments populate (not as separate calendars but all on one list).

Thanks for your input..