Michael Murphy
asked on
Using Search in Word 2016 to locate 'exact' text.
Word 2016. Windows 10.
I have a Documents folder with a large number of sub-folders – all containing Word 2016 documents.
To search for a specific text (word, or phrase) within these folders I open the Folder with its sub-folders and then enter search text in the oblong box (on right of screen).
My Problem: When I search for a specific piece of text I find that it not only locates the exact text, but it brings up other document files which do not contain the exact text, but which may be related. How do I limit my search so that I only locate the exact search text?
I have a Documents folder with a large number of sub-folders – all containing Word 2016 documents.
To search for a specific text (word, or phrase) within these folders I open the Folder with its sub-folders and then enter search text in the oblong box (on right of screen).
My Problem: When I search for a specific piece of text I find that it not only locates the exact text, but it brings up other document files which do not contain the exact text, but which may be related. How do I limit my search so that I only locate the exact search text?
Please see the attached steps.
ASKER
I have been trying to follow your instructions. But I am 75 years old and am lost.
Hello,
Let me try to clear this up for you. Navigate to the "Documents" folder.
Do you see a tabbed menu at the top that looks similar to the first screen shot?
Let me try to clear this up for you. Navigate to the "Documents" folder.
Do you see a tabbed menu at the top that looks similar to the first screen shot?
If this is still a little cloudy, please let me know what I can do to make it clearer to help you achieve your goal.
ASKER
Done that, and have the same tabbed screen as you above. What next?
Great! I actually made a mistake and found a shortcut.
Enter this in the search box without the quptes: "phrase here kind:=document"
Example: mars is red kind:=document
Enter this in the search box without the quptes: "phrase here kind:=document"
Example: mars is red kind:=document
ASKER
Tried that, but did not work. For example, I wanted to find the words "Captain Prince Johnson".
I inserted "Captain Prince Johnson kind:=document" (no inverted commas).
I got four hits, only one of them correct.
When I inserted "Captain Prince Johnson" without adding "kind:=document"
I still got the same four hits.
I inserted "Captain Prince Johnson kind:=document" (no inverted commas).
I got four hits, only one of them correct.
When I inserted "Captain Prince Johnson" without adding "kind:=document"
I still got the same four hits.
SOLUTION
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ASKER CERTIFIED SOLUTION
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ASKER
Thanks. Will do this a little later and get back to you tomorrow
ASKER
It worked. Putting the inverted commas at start and end of search query did the trick. Am grateful to you for sticking with this one for me.
ASKER
thanks for getting me there
glad to be of help
FYI, inverted commas are also known as quotation marks
FYI, inverted commas are also known as quotation marks