We help IT Professionals succeed at work.

Using Search in Word 2016 to locate 'exact' text.

147 Views
Last Modified: 2017-04-26
Word 2016. Windows 10.

I have a Documents folder with a large number of  sub-folders – all containing Word 2016 documents.
To search for a specific text (word, or phrase)  within these folders  I open the Folder with its sub-folders and then enter search text in the oblong box (on right of screen).
My Problem: When I search for a specific piece of text I find that it not only locates the exact text, but it brings up other document files  which do not contain the exact text, but which may be related.  How do I limit my search so that I only locate the exact search text?
Comment
Watch Question

Please see the attached steps.

Instruction 1
Instruction 2

Author

Commented:
I have been trying to follow your instructions. But I am 75 years old and am lost.
Hello,

Let me try to clear this up for you. Navigate to the "Documents" folder.

Do you see a tabbed menu at the top that looks similar to the first screen shot?
If this is still a little cloudy, please let me know what I can do to make it clearer to help you achieve your goal.

Author

Commented:
Done that,  and have the same tabbed  screen as you above. What next?
Great! I actually made a mistake and found a shortcut.

Enter this in the search box without the quptes:  "phrase here kind:=document"
Example:  mars is red kind:=document

Author

Commented:
Tried that, but did not work. For example, I wanted to find the words "Captain Prince Johnson".
 I inserted "Captain Prince Johnson kind:=document"  (no inverted commas).
  I got four hits, only one of them correct.
When I inserted "Captain Prince Johnson" without adding "kind:=document"
I still got the same four hits.
Unlock this solution and get a sample of our free trial.
(No credit card required)
UNLOCK SOLUTION
Retired
CERTIFIED EXPERT
Commented:
Unlock this solution and get a sample of our free trial.
(No credit card required)
UNLOCK SOLUTION

Author

Commented:
Thanks. Will do this a little later and get back to you tomorrow

Author

Commented:
It worked. Putting the inverted commas at start and end of search query did the trick. Am grateful to you for sticking with this one for me.

Author

Commented:
thanks for getting me there
Paul SauvéRetired
CERTIFIED EXPERT

Commented:
glad to be of help

FYI, inverted commas are also known as quotation marks
Unlock the solution to this question.
Thanks for using Experts Exchange.

Please provide your email to receive a sample view!

*This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

OR

Please enter a first name

Please enter a last name

8+ characters (letters, numbers, and a symbol)

By clicking, you agree to the Terms of Use and Privacy Policy.