Can Quickbooks data files be successfully uploaded to OneDrive

agwalsh
agwalsh used Ask the Experts™
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See above? I am currently backing up my Quickbooks file to the cloud using Carbonite...wonder if OneDrive is a feasible alternative? Thanks
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4D Assets
Commented:
Get the newest version of the OneDrive PC client (included with Win 10 if you have that) and use it just like a folder on your PC. Move your QB data files to that folder and it will automatically be synced to cloud storage. That is not the same as a backup like Carbonite - changes are dynamic - but if you use the backup tool in QuickBooks and make a backup subfolder in your OneDrive folder, your backup will also be synced. Schedule that to occur regularly and you don't have to worry.

Note: if you are using the consumer version of OneDrive, you have very limited storage. You can buy more, but for less money, you can get Office 365 subscription that includes 1 TB of OneDrive storage.
JohnBusiness Consultant (Owner)
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Commented:
You can upload the data file for a backup. But you cannot put it in One Drive to use it except for the local copy on the workstation. QuickBooks cannot use a remote data file properly and there is a strong likelihood the file will be damaged.
Colleen Kayter4D Assets

Commented:
Experienced, the OneDrive folder on the PC is a local copy. It syncs to the cloud in the background, but when the PC is disconnected, the folder is still available. Only caveat is to select "Always available on this PC" rather than "Free up space." Free up space puts a placeholder on the local PC.
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JohnBusiness Consultant (Owner)
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Commented:
I understand your comment and I also pointed out using a Local Copy above. But if for whatever reason the remote copy was used, the file could be damaged. If a person wanted to use the QB data file somewhere else, they would have to pull down the copy, change it and put it back. Lots of caveats from my point of view.

For these reasons, I do not recommend automatic folder syncing methods for QuickBooks. Prescribed methods are:

1. Local copy,
2. Fast LAN server environment with QB Server Manager.
3. Terminal Server.

We use method 2 at our clients.
Colleen Kayter4D Assets

Commented:
Experienced, if you read the OP, agwalsh wanted to know about using OneDrive for backing up QuickBooks. Which is why I explained how that could be done using the sync as well as creating a separate backup rather than relying only on the dynamic copy. Personally, I've gone to QuickBooks Online. Much easier to remotely manage my clients' accounts as well as my own.
JohnBusiness Consultant (Owner)
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Commented:
I see users trying to do strange things with QuickBooks which is why I posted the caveats. Situations change for users.

Yes, QB Online is a way to go. I like Desktop because it has a lot of flexibility and power. But QB Online works for a number of situations.

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Commented:
Thank you all for your input. I'm happy enough to keep using Carbonite. I have Office 365 Premium so I have enough space for it. I don't plan to use the backup in OneDrive for my "live" file - that would be kept on my local machine but I was curious about using OneDrive as a backup location for the data file.Colleen Kayter - seems to me you have addressed my questions around this.  I am going to try what you have suggested until my Carbonite subscription runs out next year. That should give me enough information to see if I want to go with this or not.
 I am open to doing the QB online option but until recently I had heard from my own QB people that it was still problematic.
JohnBusiness Consultant (Owner)
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Commented:
Thanks for the update and I was happy to help. Carbonite works great with QuickBooks.
Colleen Kayter4D Assets

Commented:
Thank you, AG. QB Online is not problematic; I find it very stable. But as experienced mentioned, desktop has more flexibility. Also, depending on your industry, there are some features (e.g., progress billing such as used in construction, inventory tracking) that are only available in desktop.

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