Using document library for project management.

David Sheehan-Dunne
David Sheehan-Dunne used Ask the Experts™
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Hi,

I'm looking for some advice on how to manage document libraries when it come to project management.  We have SharePoint 2013 and have recently started setting it up for managing our projects. The first part is our project tender process. This is when we bid for projects.  I have created a single document library to hold all these documents.  Each tender will be created in it's own document set within the document library.  
I have applied several categories to the tender list, such as the status of the tender, (i.e. tendering, submitted, won, lost, etc) and the type of tender.  This gives me around 10 different views.
Now, where the issue lies is the number of files that are now in the document library.  It has just gone over the 5000 item threshold limit. I know that I can go into the settings in the administration panel and increase this threshold.
But, rather than just increasing this threshold, I would like to manage it differently.

It is not affecting our system yet, but I would like to jump on the current issue before it becomes a bigger problem (if it is one) :)
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Top Expert 2011
Commented:
SharePoint is relatively easy to customize and it provides an experience already familiar to users via Office suite and is frequently used for document management. However, adoption of SharePoint as a true Project Management Information System (PMIS) has been slow. Out-of-the-box SharePoint is unappealing, customization takes time and acceptance at PMO level is often very bureaucratic.
There is a great presentation here about this topic:
I would also suggest you read more on planning a document library @
Top Expert 2011

Commented:
valid comments/suggestions made

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