Using document library for project management.

Hi,

I'm looking for some advice on how to manage document libraries when it come to project management. We have SharePoint 2013 and have recently started setting it up for managing our projects. The first part is our project tender process. This is when we bid for projects. I have created a single document library to hold all these documents. Each tender will be created in it's own document set within the document library.
I have applied several categories to the tender list, such as the status of the tender, (i.e. tendering, submitted, won, lost, etc) and the type of tender. This gives me around 10 different views.
Now, where the issue lies is the number of files that are now in the document library. It has just gone over the 5000 item threshold limit. I know that I can go into the settings in the administration panel and increase this threshold.
But, rather than just increasing this threshold, I would like to manage it differently.

It is not affecting our system yet, but I would like to jump on the current issue before it becomes a bigger problem (if it is one) :)

I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

LVL 19

xtermieCommented: 2018-02-27

SharePoint is relatively easy to customize and it provides an experience already familiar to users via Office suite and is frequently used for document management. However, adoption of SharePoint as a true Project Management Information System (PMIS) has been slow. Out-of-the-box SharePoint is unappealing, customization takes time and acceptance at PMO level is often very bureaucratic.
There is a great presentation here about this topic:

https://sharepointmaven.com/utilizing-sharepoint-for-project-management/

I would also suggest you read more on planning a document library @

https://technet.microsoft.com/en-us/library/cc262215.aspx

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial

xtermieCommented: 2018-07-10

valid comments/suggestions made

Using document library for project management.

Who is Participating?