troubleshooting Question

Printing an Emails each on a seperate page from an email train

Avatar of dwe0608
dwe0608Flag for Australia asked on
Microsoft 365OutlookVBA
7 Comments1 Solution177 ViewsLast Modified:
Hi Guys,
I need a work around to print email trains, but keep each email on a separate page - printing to PDF being a preference. At the moment, we select a message, copy and paste the first message in the email train to MSWord, save it to PDF using the year month day time as the file name, and then print ... then move to the second message in the email train and so forth ...

Now when I look at an email in the web browser (we use Office365) each message is contracted except the one we're looking at - and it is possible to do what I need to from the web browser using an addin called K-Print ... it only prints the message selected.... but I'm a little apprehensive about the security issue because we're part of a law firm ... and the addin seems to convert the email in the Cloud as opposed to on the local machine ...

I found a snippet of code in VBA which will print the email train in total to PDF ...

I'd be interested if someone knows how to seperate out each email and place it on a seperate page ....

Sub SaveAsPDFfile()

'====================================================
' Description: Outlook macro to save a selected item in the pdf-format
' Requires Word 2007 SP2 or Word 2010
' Requires a reference to "Microsoft Word <version> Object Library"
' (version is 12.0 or 14.0)
' In VBA Editor; Tools-> References...
'
' author: Robert Sparnaaij
' website: https://www.howto-outlook.com/howto/saveaspdf.htm
'====================================================

    'Get all selected items
    Dim MyOlNamespace As Outlook.NameSpace
    Set MyOlNamespace = Application.GetNamespace("MAPI")
    Set MyOlSelection = Application.ActiveExplorer.Selection

    'Make sure at least one item is selected
    If MyOlSelection.Count <> 1 Then
       Response = MsgBox("Please select a single item", vbExclamation, "Save as PDF")
       Exit Sub
    End If
    
    'Retrieve the selected item
    Set MySelectedItem = MyOlSelection.Item(1)
    
    'Get the user's TempFolder to store the item in
    Dim FSO As Object, TmpFolder As Object
    Set FSO = CreateObject("scripting.filesystemobject")
    Set tmpFileName = FSO.GetSpecialFolder(2)
    
    'construct the filename for the temp mht-file
    strName = "www_howto-outlook_com"
    tmpFileName = tmpFileName & "\" & strName & ".mht"
    
    'Save the mht-file
    MySelectedItem.SaveAs tmpFileName, olMHTML
    
    'Create a Word object
    Dim wrdApp As Word.Application
    Dim wrdDoc As Word.Document
    Set wrdApp = CreateObject("Word.Application")
    
    'Open the mht-file in Word without Word visible
    Set wrdDoc = wrdApp.Documents.Open(FileName:=tmpFileName, Visible:=False)
    
    'Define the SafeAs dialog
    Dim dlgSaveAs As FileDialog
    Set dlgSaveAs = wrdApp.FileDialog(msoFileDialogSaveAs)
    
    'Determine the FilterIndex for saving as a pdf-file
    'Get all the filters
    Dim fdfs As FileDialogFilters
    Dim fdf As FileDialogFilter
    Set fdfs = dlgSaveAs.Filters

    'Loop through the Filters and exit when "pdf" is found
    Dim i As Integer
    i = 0
    For Each fdf In fdfs
        i = i + 1
        If InStr(1, fdf.Extensions, "pdf", vbTextCompare) > 0 Then
            Exit For
        End If
    Next fdf
    
    'Set the FilterIndex to pdf-files
    dlgSaveAs.FilterIndex = i
    
    'Get location of My Documents folder
    Dim WshShell As Object
    Dim SpecialPath As String
    Set WshShell = CreateObject("WScript.Shell")
    SpecialPath = WshShell.SpecialFolders(16)
    
    'Construct a safe file name from the message subject
    Dim msgFileName As String
    msgFileName = MySelectedItem.Subject

    Set oRegEx = CreateObject("vbscript.regexp")
    oRegEx.Global = True
    oRegEx.Pattern = "[\/:*?""<>|]"
    msgFileName = Trim(oRegEx.Replace(msgFileName, ""))
    
    'Set the initial location and file name for SaveAs dialog
    Dim strCurrentFile As String
    dlgSaveAs.InitialFileName = SpecialPath & "\" & msgFileName
       
    'Show the SaveAs dialog and save the message as pdf
    If dlgSaveAs.Show = -1 Then
        strCurrentFile = dlgSaveAs.SelectedItems(1)
        
        'Verify if pdf is selected
        If Right(strCurrentFile, 4) <> ".pdf" Then
            Response = MsgBox("Sorry, only saving in the pdf-format is supported." & _
                vbNewLine & vbNewLine & "Save as pdf instead?", vbInformation + vbOKCancel)
                If Response = vbCancel Then
                    wrdDoc.Close
                    wrdApp.Quit
                    Exit Sub
                ElseIf Response = vbOK Then
                    intPos = InStrRev(strCurrentFile, ".")
                    If intPos > 0 Then
                       strCurrentFile = Left(strCurrentFile, intPos - 1)
                    End If

                    strCurrentFile = strCurrentFile & ".pdf"
                End If
        End If
        
        'Save as pdf
        wrdApp.ActiveDocument.ExportAsFixedFormat OutputFileName:= _
            strCurrentFile, ExportFormat:= _
            wdExportFormatPDF, OpenAfterExport:=False, OptimizeFor:= _
            wdExportOptimizeForPrint, Range:=wdExportAllDocument, From:=0, To:=0, _
            Item:=wdExportDocumentContent, IncludeDocProps:=True, KeepIRM:=True, _
            CreateBookmarks:=wdExportCreateNoBookmarks, DocStructureTags:=True, _
            BitmapMissingFonts:=True, UseISO19005_1:=False
    End If
    Set dlgSaveAs = Nothing
    
    ' close the document and Word
    wrdDoc.Close
    wrdApp.Quit
    
    'Cleanup
    Set MyOlNamespace = Nothing
    Set MyOlSelection = Nothing
    Set MySelectedItem = Nothing
    Set wrdDoc = Nothing
    Set wrdApp = Nothing
    Set oRegEx = Nothing

End Sub

I should add I have not tested the code to any great degree.

MTIA

Darrin
ASKER CERTIFIED SOLUTION
Join our community to see this answer!
Unlock 1 Answer and 7 Comments.
Start Free Trial
Learn from the best

Network and collaborate with thousands of CTOs, CISOs, and IT Pros rooting for you and your success.

Andrew Hancock - VMware vExpert
See if this solution works for you by signing up for a 7 day free trial.
Unlock 1 Answer and 7 Comments.
Try for 7 days

”The time we save is the biggest benefit of E-E to our team. What could take multiple guys 2 hours or more each to find is accessed in around 15 minutes on Experts Exchange.

-Mike Kapnisakis, Warner Bros