Crystal Reports
Crystal Reports

Crystal Reports - Suppress Non-Consecutive Duplicates in Group

I'm working on building a report that pulls name data based on a specific report identification number. I have the information grouped by the report number and want to display names related to the report. The problem is that each report number can/often does have subsequent reports written that are attached to the same number which include the same names, thus giving me duplicate names in the group, but not listed consecutively. The report looks like this currently:

Report # Name
170001 Smith, Bob
Doe, John
Doe, Jane
Smith, Bob
Doe, John
Doe, Jane
170002 Jones, Mike
170003 White, James
White, Jack
White, James

I want to suppress all instances where there are duplicate names under the same report number.

Thanks in advance for any help!

Melisa BAsked: 2017-11-09

Who is Participating?

LVL 101

mlmccCommented: 2017-11-09

Is there a reason you can't sort by the name and make the list easier to produce?

Is there other information on the line or just the names?

You can do this b building an array of names that have been displayed then suppress based on that

Try this idea
In the report header add a formula
Name - DeclareVariables

WhilePrintingRecords;
Global StringVar Array NamesList;
Global NumberVar ListSize;
ListSize := 0;
ReDim NamesList[1];
''

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Put the DeclareVariables formula in the Report# Group header also.

In the details section add a formula
Name - BuildandCheckList

WhilePrintingRecords;
Global StringVar Array NamesList;
Global NumberVar ListSize;
Local NumberVar Index;
Local BooleanVar NameFound;
NameFound := False;

For Index := 1 to ListSize do
    If {NameField} = NamesList[Index] then
        NameFound := True;

If NameFound = False then
(
    ListSize := ListSize + 1;
    ReDim Preserve NamesList[ListSize];
    NamesList[ListSize] := {NameFIeld};
)
Else
    ''

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In the section expert for the detail section check the box for SUPPRESS BLANK SECTION

mlmcc

Melisa BAuthor Commented: 2017-11-13

The report has the following headers/information:
Report #
Date
Report Type
Location
Make (of Vehicle)
Style (of Vehicle)
Type (for the person listed, this includes codes for the following - suspect, defendant, arrested party)
Name (of the suspect, defendant, arrested party - suspect if they're named, defendant if they're identified in the course of the investigation, arrested party if they're actually arrested for the crime)

The report is grouped by report number so that I avoid duplicates on those - each report can have anywhere from just the original report to several supplemental reports with duplicate information on everything except the actual narrative, so I run into this problem A LOT. The formulas you gave me worked beautifully, but now I can't suppress "blank" sections because of the "Type", since if there are 2 suspects listed, the code shows for each listed suspect name AND the code is there for those blank suspect name fields...so it looks like this:

11111 01/13/17 AUTO THEFT 123 MAIN ST CHEV/LL SUS SMITH,CARL
SUS SMITH,MARIA
SUS
SUS

because the suspects are listed in both the original and the supplement report. If I suppress duplicates, the code next to MARIA will also disappear, and since there is more than one possible code that could be there, it would create confusion.

LVL 101

mlmccCommented: 2017-11-13

Suppress it using this formula

EvaluateAfter({@BuildandCheckList});
Global StringVar Array NamesList;
Global NumberVar ListSize;
Local NumberVar Index;
Local BooleanVar NameFound;
NameFound := False;

For Index := 1 to ListSize do
    If {NameField} = NamesList[Index] then
        NameFound := True;

NameFound

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You can then suppress blank sections

mlmcc

Melisa BAuthor Commented: 2017-11-13

Where do I put that one? Sorry, I'm terrible at this.

LVL 101

mlmccCommented: 2017-11-13

In the suppression formula for the object

Right click the object on the report
Click FORMAT OBJECT
Click the COMMON TAB
Click the FORMULA button to the right of suppress

mlmcc

Melisa BAuthor Commented: 2017-11-13

When I put it in the Suppress formula section, the entire column was blank. When I put it in the Suppress if Duplicated formula section, it suppressed the duplicates in each group.