Permanent Delete Button for Outlook 2016

Does anyone have a way of creating a 'permanent delete' button on the  in Outlook 2016 so our CFO can click once and not have to deal with emptying his 'deleted items' folder?  He describes it as wanting a 'double-X' button. He doesn't want to permanently delete every message, just the ones he chooses, so emptying that folder on Outlook close is not an option and SHIFT-DEL is too many keystrokes.
Briad ISDirector, ISAsked:
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Bill PrewIT / Software Engineering ConsultantCommented:
You have to basically delete the email twice, once from the current folder, and then once from the Deleted Items folder.  A small function that does the two deletes can be found in the question linked below.  You could add a button to the ribbon and have it call the function to permanently delete.


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Hi Briad,

You don't mention whether you are using Exchange or some other mail server.

If Exchange, I guess you (and the CFO) know that emptying the deleted items folder does not completely delete the email - he can still get it back for 30 days (or whatever period is configured on Exchange).

Therefore, if you have Exchange, I would suggest revisiting the 'Empty deleted items upon exit' option.

Briad ISDirector, ISAuthor Commented:
Alan, yes, you are correct, we are using Exchange. Sorry for not including that. I guess a better way to phrase it might be that he doesn't want to have all the messages he deletes staying in the 'Deleted Items' folder and then have to delete the ones he doesn't want to keep a second time. I agree that the 'Empty deleted items upon exit' is the best option and one that I personally use. I figure if I deleted it, I don't want it. He, and others, use 'Deleted Items' as just another folder. We have a Barracuda Archiver server so nothing ever really goes away. He's just looking at eliminating an extra step for deleting the mail he REALLY doesn't want to keep.

I told him to use SHIFT-DEL and he's going to give that a try. I was hoping there would be a programmatic way of doing that.

Bill, I saw that solution you linked to but didn't know if adding it as a button was possible. Your reply indicates that it is, so I will give it a try.

Thank you both for replying!
Hi Briad,

Sometimes you have to accept that you just can't help the other person.

I quite like having all Outlook clients forcibly set to automatically empty deleted items on exit - maybe you should suggest that as a policy :-)

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