Mac Mail - Downloading latest emails


Is there an option where I can only select to download new emails from hotmail account? There thousands of emails in hotmail account that I do not want to download.

Thank you.
Who is Participating?

[Product update] Infrastructure Analysis Tool is now available with Business Accounts.Learn More

I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Eoin OSullivanConsultantCommented:
No there isn't .. this is how all the email clients work by default they assume you want ALL the emails .. this is the typical Exchange or IMAP type connection.

You could setup the account as POP3 .. this will only download NEW & UNREAD emails but bear in mind that it will not keep the emails and folders on Hotmail in sync.

Use these settings when connecting your email client to your Hotmail account:

Hotmail POP server address:
Hotmail POP user name: Your full email address (not an alias)
Hotmail POP Password: Your password
Hotmail POP port: 995
Hotmail POP Encryption method: SSL
Hotmail POP TLS/SSL encryption required: yes
Hotmail SMTP Server:
Hotmail SMTP port: 587

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
Davis McCarnOwnerCommented:

If you use a browser or IMAP setup (Phone, tablet, etc.) and move the emails you don't want into a folder, accessing almost any of the online email accounts using a POP3 client will only download the ones you have left in the Inbox; but, Eoin is incorrect; every POP3 email client keeps an index file of the emails that have been successfully downloaded so just setting up POP3 access will download ALL of the messages in the Inbox whether they are read or unread.  There is also an option in almost every email client to leave a copy of the emails on the server and another to remove them from the server when the Deleted Items folder is emptied.
I have migrated well over 10,000 users to new PC's (Windows and Mac) and have seen emails from 5+ years ago get downloaded when the Account is first setup.  Most Import functions can be set to not import any duplicates; but, sometimes it can be a tedious task of manually removing the duplicates.
Eoin OSullivanConsultantCommented:
Thanks for clarifying what I'd not made it clear that if you move all read emails OUT of the INBOX on Hotmail first .. so that the Inbox is empty or almost empty .. then setup the POP3 account.
When I say that all new and unread emails will only appear .. it will depend how you setup the POP3.  For example you can choose to allow your mail client to immediately delete emails from the Hotmail inbox when they download to the computer .. or leave them online for a specific period .. or only remove them when deleted.

In any case .. POP3 is not a great solution and I'm pretty sure not what Jose is looking for .. the BAD NEWS is that if you check email on multiple devices'll need IMAP or Exchange protocols and there is NO WAY with these setups to choose not to download the entire mailbox.  There can be options in SOME email clients (including Mac Mail) not to download email attachments unless required which can save space but that is about the limit of what you can control.
The Five Tenets of the Most Secure Backup

Data loss can hit a business in any number of ways. In reality, companies should expect to lose data at some point. The challenge is having a plan to recover from such an event.

Davis McCarnOwnerCommented:
Ah; but, the strength of POP email is that you actually download the email to a file on your own PC and, if there are business or financial transactions, you have them locally even if the server goes kaput.  They do need to part of your backup plan; though.
With virtually all of the online accounts, the only folder that gets downloaded is the Inbox so folks need to be careful about which PC (or Mac) they use for cleanup.
jose11auAuthor Commented:
Thank you so much for your help. I will test this today. I will split the points as I feel both you have provided valuable information.

Let me know if you guys are okay with this.
Eoin OSullivanConsultantCommented:
Sure, ok
Davis McCarnOwnerCommented:
And its OK with me, too.
jose11auAuthor Commented:
Thank you.
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Mac OS X

From novice to tech pro — start learning today.