Adding to contents in a document

I have Contents in a document. I have 1.2.1.1 then 1.2.1.2 and then 1.2.1.3 and so on. I added new stuff in between 1.2.1.1 and 1.2.1.2 so I renamed 1.2.1.2 to 1.2.1.5 and so on. However, when I right-click on Contents then Update Field and then Update entire table, it doesn't update the contents to include the new 1.2.1.2 etc. I am using MS Word 2010. In the picture below, it doesn't include
1.2.1.2 X
1.2.1.3 Y
1.2.1.4 Z
in the Contents. Any help would be appreciated.

Old
-----
1.2.1.1 A
1.2.1.2 B

New
------
1.2.1.1 A
1.2.1.2 X
1.2.1.3 Y
1.2.1.4 Z
1.2.1.5 B
soccerplayerAsked:
Who is Participating?
 
Paul SauvéRetiredCommented:
1 -
I right-click on the Table of Contents, when the "Update Table of Contents" window pops up, I check on "Update entire table" and click on OK. Typically, if any new items have been added in the document, they get added to the document automatically.

2-
However, when I right-click on Contents then Update Field and then Update entire table, it doesn't update the contents to include the new 1.2.1.2 etc.

these two statements seem to contradict one another...

i have the impression that you don't really understand how to use Paragraph styles in word.

may i suggest reading this article:
How to apply a style in Microsoft Word

All formatting in Microsoft Word is controlled by styles. A style is a set of formatting instructions. Word applies the formatting instructions when you apply a style. Microsoft Word comes with dozens of built-in styles. You can also create your own Word styles.

in the existing document, you have to do is find out what Paragraph style the original paragraphs (i.e. 1.2.1.1 A and 1.2.1.2 B) use, then apply the same Paragraph style to the paragraphs you have added (i.e. 1.2.1.2 X, 1.2.1.3 Y, 1.2.1.4 Z)

now when you update the ToC, these new headings will be included.
0
 
Paul SauvéRetiredCommented:
I have 1.2.1.1 then 1.2.1.2 and then 1.2.1.3 and so on. I added new stuff in between 1.2.1.1 and 1.2.1.2 so I renamed 1.2.1.2 to 1.2.1.5 and so on
unless you are using Word 2010 Heading styles, then these new entries will not be automatically added to the Table of Contents...
0
 
soccerplayerAuthor Commented:
How do I use Word 2010 Heading styles? That is, what do I have to do so that the document sees these news ones as part of the Contents?
0
Get your problem seen by more experts

Be seen. Boost your question’s priority for more expert views and faster solutions

 
Paul SauvéRetiredCommented:
are you generating the table of contents automatically?

are you modifying an existing document created by another person or did you create the original document?
0
 
soccerplayerAuthor Commented:
This is an existing document that I am modifying. I am not sure what you mean by generating the table of contents automatically. I right-click on the Table of Contents, when the "Update Table of Contents" window pops up, I check on "Update entire table" and click on OK. Typically, if any new items have been added in the document, they get added to the document automatically.
0
 
soccerplayerAuthor Commented:
That did the trick. You're the man.
0
 
soccerplayerAuthor Commented:
That did the trick. You're the man.
0
Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

All Courses

From novice to tech pro — start learning today.