KYiin-ComputerMD
asked on
Outlook - working with multiple yearly archive files and AutoArchive settings
Hello fellow Experts Exchange members:
I have a user using Exchange 2010 and Outlook 2016 (the Office 365 version). The user sends-and-receives a considerable amount of e-mail, and as a result we have been separating the archived mail into separate PST files for each year.
Thus, for example, the user has the following folders in Outlook:
*Username@Company.com
(the Exchange mailbox)
*Current archive (PST file)
*Archive 2016 (PST file)
*Archive 2015 (PST file)
...
*Archive 2008 (PST file)
(Each of these PST files is upwards of 10 GB in size.)
Recently, when applying the AutoArchive settings through Options - Advanced - AutoArchive window, Outlook has sometimes applied the AutoArchive settings to *ALL OF THE PST FILES* (except the Current Archives PST file).
Each of the PST files has at least a HUNDRED subfolders under the Inbox.
The problem is that there appears to be no way to bulk-modify the PST file settings to stop Outlook from attempting to archive the contents in old PST files (e.g. Archive 2008) to the Current Archives PST file.
E.g. Outlook will archive not only the contents of the Exchange mailbox but also the old content in the Archive 2008 PST file, Archive 2009 PST file, etc. up to the Archive 2016 PST file and move it to the corresponding folder in the Current Archive PST file.
Have any other Experts Exchange members encountered a situation similar to this?
I would appreciate any advice on how to both bulk-modify Outlook PST files to reset the archiving settings to "Do Not Archive" for all of the hundreds of folders within each of the Inbox folders of the archive PST files and how other members handle e-mail archiving in Exchange differently.
(Please note that this user specifically requests separate archive files for each year and has HUGE amounts of mail.)
I have a user using Exchange 2010 and Outlook 2016 (the Office 365 version). The user sends-and-receives a considerable amount of e-mail, and as a result we have been separating the archived mail into separate PST files for each year.
Thus, for example, the user has the following folders in Outlook:
*Username@Company.com
(the Exchange mailbox)
*Current archive (PST file)
*Archive 2016 (PST file)
*Archive 2015 (PST file)
...
*Archive 2008 (PST file)
(Each of these PST files is upwards of 10 GB in size.)
Recently, when applying the AutoArchive settings through Options - Advanced - AutoArchive window, Outlook has sometimes applied the AutoArchive settings to *ALL OF THE PST FILES* (except the Current Archives PST file).
Each of the PST files has at least a HUNDRED subfolders under the Inbox.
The problem is that there appears to be no way to bulk-modify the PST file settings to stop Outlook from attempting to archive the contents in old PST files (e.g. Archive 2008) to the Current Archives PST file.
E.g. Outlook will archive not only the contents of the Exchange mailbox but also the old content in the Archive 2008 PST file, Archive 2009 PST file, etc. up to the Archive 2016 PST file and move it to the corresponding folder in the Current Archive PST file.
Have any other Experts Exchange members encountered a situation similar to this?
I would appreciate any advice on how to both bulk-modify Outlook PST files to reset the archiving settings to "Do Not Archive" for all of the hundreds of folders within each of the Inbox folders of the archive PST files and how other members handle e-mail archiving in Exchange differently.
(Please note that this user specifically requests separate archive files for each year and has HUGE amounts of mail.)
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I have recommended this question be closed as follows:
Accept: Vasil Michev (MVP) (https:#a42393305)
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