Outlook - working with multiple yearly archive files and AutoArchive settings

Hello fellow Experts Exchange members:

I have a user using Exchange 2010 and Outlook 2016 (the Office 365 version).  The user sends-and-receives a considerable amount of e-mail, and as a result we have been separating the archived mail into separate PST files for each year.

Thus, for example, the user has the following folders in Outlook:
*Username@Company.com
    (the Exchange mailbox)
*Current archive (PST file)
*Archive 2016 (PST file)
*Archive 2015 (PST file)
...
*Archive 2008 (PST file)

(Each of these PST files is upwards of 10 GB in size.)

Recently, when applying the AutoArchive settings through Options - Advanced - AutoArchive window, Outlook has sometimes applied the AutoArchive settings to *ALL OF THE PST FILES* (except the Current Archives PST file).

Each of the PST files has at least a HUNDRED subfolders under the Inbox.  

The problem is that there appears to be no way to bulk-modify the PST file settings to stop Outlook from attempting to archive the contents in old PST files (e.g. Archive 2008) to the Current Archives PST file.

E.g. Outlook will archive not only the contents of the Exchange mailbox but also the old content in the Archive 2008 PST file, Archive 2009 PST file, etc. up to the Archive 2016 PST file and move it to the corresponding folder in the Current Archive PST file.

Have any other Experts Exchange members encountered a situation similar to this?

I would appreciate any advice on how to both bulk-modify Outlook PST files to reset the archiving settings to "Do Not Archive" for all of the hundreds of folders within each of the Inbox folders of the archive PST files and how other members handle e-mail archiving in Exchange differently.

(Please note that this user specifically requests separate archive files for each year and has HUGE amounts of mail.)
KYiin-ComputerMDAsked:
Who is Participating?
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Vasil Michev (MVP)Commented:
The solution is simple - STOP using PST files. They have tons of issues, they are insecure and are prone to corruption.

Both Office 365 and Exchange Server offer the In-place Archive functionality, which allows you to store all your old messages in a separate "archive" mailbox linked to the primary one. You can organize the folder structure in it however you want, while at the same relieving the strain on the local hard drive/outlook profile. Read here: https://technet.microsoft.com/en-us/library/dd979795(v=exchg.141).aspx
0

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
Seth SimmonsSr. Systems AdministratorCommented:
No comment has been added to this question in more than 21 days, so it is now classified as abandoned.

I have recommended this question be closed as follows:

Accept: Vasil Michev (MVP) (https:#a42393305)

If you feel this question should be closed differently, post an objection and the moderators will review all objections and close it as they feel fit. If no one objects, this question will be closed automatically the way described above.

seth2740
Experts-Exchange Cleanup Volunteer
0
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Exchange

From novice to tech pro — start learning today.

Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.