We help IT Professionals succeed at work.

Suggestion to transfer data between spreadsheets

Last Modified: 2017-12-28
I am after some guidance on how to best finalise a mechanism to to update a master spreadsheet from a subset spreadsheet. Following is an overview of what I have done.

1. I have a master spreadsheet where orders are entered.
2.. With the help of an EE expert, I have worked out how to copy a small subset of the data to a second spreadsheet that can then be updated (date handled, photo URL, etc) using an AppSheet form.
3. I have used a series of Index/Match lookups to interrogate the subset spreadsheet and display the updated data on the master sheet

However, from time to time, I need to clean out the subset spreadsheet without losing the data. The only way I can think of is to write some VBA that will read the lookup values in the master sheet and paste them back as fixed text on the master sheet before I clean out the subset. I am quite capable of writing the code but wondered if there is a better way?

To make this work I need to save the subset spreadsheet in a completely different workbook in Google Drive (or another cloud synced folder) so that it can be edited by the AppSheet application, That means that there will be times when the master spreadsheet will try to READ data in the subset spreadsheet at much the same time as AppSheet tries to EDIT data in the same subset spreadsheet. Does anyone know if this will cause lock or save conflicts, or is it relatively safe because the lookup is only READing the data, not trying to EDIT it?
Watch Question

Theo KouwenhovenApplication Consultant

"I am quite capable of writing the code but wondered if there is a better way?"

This depends strongly on the main reason why you have "a master spreadsheet where orders are entered"


Hi Theo,

The main reason is size. I need to make the data available to a mobile device and I will be using AppSheets for that. It works adequately for the job I need to do but it would be much more efficient if it only had to download a subset of the data instead of the full sheet. So I thought it would be best if I kept all the data in a master sheet and only transferred the relevant data to the subsheet. As the subsheet is updated the information needs to be visible on the master and eventually I should clear out the extra data from the subsheet and just leave it in the master.

It seems to me, based on the lack of responses, that I am really asking something that is not ideal anyway and I should find another solution. Is that what you're suggesting?
Application Consultant
This problem has been solved!
(Unlock this solution with a 7-day Free Trial)


Thanks for your confirmation.  I need to explore other options.

Gain unlimited access to on-demand training courses with an Experts Exchange subscription.

Get Access
Why Experts Exchange?

Experts Exchange always has the answer, or at the least points me in the correct direction! It is like having another employee that is extremely experienced.

Jim Murphy
Programmer at Smart IT Solutions

When asked, what has been your best career decision?

Deciding to stick with EE.

Mohamed Asif
Technical Department Head

Being involved with EE helped me to grow personally and professionally.

Carl Webster
CTP, Sr Infrastructure Consultant
Empower Your Career
Did You Know?

We've partnered with two important charities to provide clean water and computer science education to those who need it most. READ MORE

Ask ANY Question

Connect with Certified Experts to gain insight and support on specific technology challenges including:

  • Troubleshooting
  • Research
  • Professional Opinions