'cleaning down' of backup tapes

for someone not familiar with tape backups, can you give a tech free summary of what manual daily processes would have to be performed by the staff who look after tape backups, and is this something that requires daily human activity, or weekly etc. I have just read about 'clean down' the tapes on another checklist, but as its not an area I am familiar with, I am unsure what it represents in terms of an activity. For any part of the backup process where there is manual involvement, we want some form of checklist that the manager can view to ensure all tasks took place each day, or if not signed off the manager can then assign a colleague to perform the tasks. I'm also keen from a risk angle to determine if someone did not do these various tape backup daily/weekly maintenance activities, what the actual risks could be to the overall backup process?
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JohnBusiness Consultant (Owner)Commented:
Tapes should be rotated to a schedule. Monday tape, Tuesday tape, Wednesday tape and so on. No weekend tapes (likely).

A person should be assigned the responsibility of changing the tapes. Once a week a tape should go offsite in a secure location or with a secure service. So you need an extra tape or two for this.

Servicing:  You watch for tape errors and replace tapes that cannot be initialized or have too many errors. When the machine tells you (a good tape drive will), insert the cleaning tape to clean the drive. You do not clean tapes themselves.

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Tom CieslikIT EngineerCommented:
This question is very complicated and answer depend from many thinks:
1. What kind of backup software you talking about
2. How many backup drives are involved
3. Are you using backup tape changer if yes, how many slots
4. Are you planing to do incremental backup on only full
5. How much time full backup takes
6. Do you have email server inside company and can setup rapports from backup server to recipiens
JohnBusiness Consultant (Owner)Commented:
@pma111 - Thank you and I was happy to help you with this.
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