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Outlook 2013 pst file management

The pst file associated with my Archive Folders is getting large. It seems like the procedure is to create a new pst file, then change the Archive Folder properties to specify the new pst file. However, when I do this I will now have no entries in my archive. Is it possible to remove only older items, say older than 5 years, from a pst file? Or can I have multiple Archive Folders sections (Archive Folders 2017, Archive Folders 2016, etc.) visible instead of only the one Archive Folders item.

Thanks
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MikeBroderick
Asked:
MikeBroderick
5 Solutions
 
CompProbSolvCommented:
My preference is to split up large PST files into multiple smaller ones.  They're less likely to get corrupted and they are quicker to rebuild.
You can created the data files in Control Panel, Mail (make sure to use the newer format), then open them in Outlook (typically File, Open).  You can then move the email that you want to the new PSTs.

Just ask if you need more details....
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Pushpakumara MahagamageVPCommented:
You can Have multiple Archive files.

see following article,

https://www.stellarinfo.com/support/kb/index.php/article/outlook-pst-size-limit
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JohnBusiness Consultant (Owner)Commented:
However, when I do this I will now have no entries in my archive.

That is just the newest archive file. It will get entries the next Archive operation. I have a half dozen or more archive files with email dating back 20 years. It all works well.
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Sandeep KumarAssociate ConsultantCommented:
There are various things to reduce PST file size depend upon the requirements and access of old emails and archives.

As already said above, splitting PST is the better option. You can do split PST file either by folder or by date. For these filters you can check  https://www.nucleustechnologies.com/how-to/split-pst-by-folder.html and https://www.nucleustechnologies.com/how-to/split-pst-by-date.html

Hope your problem will be solved now.
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Marshal HubsEmail ConsultantCommented:
As suggested above to split your PST file, I also suggest you the same. You can use Stellar PST Splitter to split PST file into multiple small PSTs with the multiple date range. You can download the demo version from here: https://www.stellarinfo.com/split-pst-file.php
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JohnBusiness Consultant (Owner)Commented:
Since Archive is an automatic function built right into Outlook (and splitting PST files is not automatic), I think archiving is a better way to go for most users.
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MikeBroderickAuthor Commented:
Thank you all for your help!
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JohnBusiness Consultant (Owner)Commented:
You are very welcome and I was happy to help
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