Minute Book Templates
Hello Experts,
I am trying to put together a Minute Book for my small corporation and am I correct in thinking that all of the below are pre-made templates that I can download somewhere and just fill them in?
1. Corporate company ownership structure (showing upstream parent company/companies, Trusts and personal shareholders)
2. Shareholder’s Register/Ledger (current and up-to-date)
3. Share Certificate(s) (of majority shareholder(s))
4. Shareholder agreement (for companies with two or more shareholders)
5. Any other issued Articles (e.g. Articles of Amendment, Amalgamation, etc.)
6. Director’s Register
If applicable, do they need to be specific to my province, which is Ontario where I register my corporation?
I am trying to put together a Minute Book for my small corporation and am I correct in thinking that all of the below are pre-made templates that I can download somewhere and just fill them in?
1. Corporate company ownership structure (showing upstream parent company/companies, Trusts and personal shareholders)
2. Shareholder’s Register/Ledger (current and up-to-date)
3. Share Certificate(s) (of majority shareholder(s))
4. Shareholder agreement (for companies with two or more shareholders)
5. Any other issued Articles (e.g. Articles of Amendment, Amalgamation, etc.)
6. Director’s Register
If applicable, do they need to be specific to my province, which is Ontario where I register my corporation?
ASKER
Hi John,
I called Probono Ontario and talked to a lawyer and they said that I don't need a lawyer, but rather an accountant to give me templates.
Before calling Probono I heard that I need a lawyer, and now you can see I am going in circles.
Do you do Minute Books, or do you know of any lawyer in GTA? What is the cost?
What do you think about: http://www.incorpdirect.ca/Minute-Book-Ontario/
I called Probono Ontario and talked to a lawyer and they said that I don't need a lawyer, but rather an accountant to give me templates.
Before calling Probono I heard that I need a lawyer, and now you can see I am going in circles.
Do you do Minute Books, or do you know of any lawyer in GTA? What is the cost?
What do you think about: http://www.incorpdirect.ca/Minute-Book-Ontario/
ASKER
I used a lawyer to incorporate my business and that lawyer gave me the Minute Book with Articles and By Laws included. This is where shareholder and director agreements go. This (to me) is not a do-it-yourself proposition. The lawyer also gave me my Corporate Seal.
I think it is good idea for a lawyer to do a Minute Book. You could use the service above if you wish. One point of a lawyer is that if something happens to you, the lawyer knows how to dispose of the Corporation.
I now use a law firm: one lawyer for Corporation Matters and one for Family Matters (two different disciplines)
I have an Accountant as well to compile and file my T2 (for Profit) tax return. I do my own HST Accounting and Remittances.
I think it is good idea for a lawyer to do a Minute Book. You could use the service above if you wish. One point of a lawyer is that if something happens to you, the lawyer knows how to dispose of the Corporation.
I now use a law firm: one lawyer for Corporation Matters and one for Family Matters (two different disciplines)
I have an Accountant as well to compile and file my T2 (for Profit) tax return. I do my own HST Accounting and Remittances.
However you decide (Lawyer or do-it-yourself) you need all the items I laid out above. Lots of stuff in By Laws.
ASKER
I incorporated 8 years ago, I did not know any better and a private accountant (I am now with Softron) incorporated for me and charged me $800. I know this was a mistake now, but should I have received a Minute Book from him?
ASKER CERTIFIED SOLUTION
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ASKER
You are not able to disclose who is the law firm and how much they charge?
ASKER
Thank you John!
You are very welcome and I was happy to help. I am around here in EE and not too far from you geographically.
ASKER
Thank you very much. Being in Toronto helps as you understand the challenges. Maybe we can do coffee sometime.
I made a note and see if we can do that.
I am looking at my own Minute Book as I write below.
1. Articles - my Incorporation.
2. By Laws - meetings, business matters, Directors and so on. 1 - 6 in your list are part of the By Laws
3. Annual Minutes.
(a) Approval of Financial Statements
(b) Confirmation of Proceedings.
(c) Appointment of Accountants.
(d) Consent to act as Director.
(e) Consent of Shareholder.
(f) Appointment of Officers.
4. Declaration of Dividends paid, if any,
You need a lawyer to prepare your Minute Book each year and this is one thing not to ignore or skimp on.
I trust this helps.