Creating new Outlook Profile on Windows SBS 2011 server using Office 365 Business premium

We have a Windows 2011 SBS server.   We never used the Exchange built in but it appears that our Outlook 2013 on the Windows 7 desktops have an ost file setup and the old external pop3 email we used with a small ISP for email.
We are switching to Office 365 shared Exchange and getting rid of the pop3 email.  We have setup the users in Office 365 admin portal.  Have exported the Outlook pst files on the individual users Outlook 2013 desktops.  We uninstalled Office 2013 from the desktop.  Downloaded and installed Office 2016 from the Microsoft Office 365 portal.       when starting Outlook 2016 on the desktop it tries to connect to the ost file we never used on SBS server and also the old pop3 email.   Do we need to delete the user's Outlook Profile and create a new one?  How do we do that and will it cause a problem with the users internal network login?  Will Windows SBS server try to force internal use of the Exchange built into it?
Do we need to actual remove the user from active directory in the Windows SBS console or can we just delete the Outlook profile   As I understand it things need to be done in  the SBS console or it may affect the whole server and network
to2007Asked:
Who is Participating?

[Product update] Infrastructure Analysis Tool is now available with Business Accounts.Learn More

x
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Blue Street TechLast KnightCommented:
Hi to2007,

Great decision to move to Office 365 - I don't think you will ever look back with regret! I'd recommend using Office 365 direct from Microsoft not some third-party hosting provider, e.g. GoDaddy, SherWeb, Intermedia, etc. Also, I'd consider decommissioning the entire server (SBS 2011) and upgrade to Windows Server 2016 as your DC if possible. If you don't decommission the entire SBS 2011 and want to just remove the built-in Exchange Server; follow the guide here: https://www.itpromentor.com/sbs-remove-exchange/.

Office 365 migrations can be done over multiple days in a graduated process without causing issues or impedances to the end-users. It is not like before there a cutover meant everything had hard defined lines. The primary domain name used for your on-premises Exchange organization must be accepted as a domain owned by you in your Office 365 organization.

Here is a great step-by-step guide on how to migrate over to Office 365. Follow all the steps even if you have already started to ensure you don't miss anything: https://support.office.com/en-us/article/What-you-need-to-know-about-a-cutover-email-migration-to-Office-365-961978ef-f434-472d-a811-1801733869da

I have directly answered your question below as well:

Do we need to delete the user's Outlook Profile and create a new one?
Yes, always when dealing with a new service, e.g. Hosted, Office 365, vs On Premise.
How do we do that and will it cause a problem with the users internal network login?
The guide will walk you through the process.
Will Windows SBS server try to force internal use of the Exchange built into it?
Not if you follow the guide. Outlook Profiles will not point to SBS nor will internal DNS setting for Exchange related features if you follow the guide.
Do we need to actual remove the user from active directory in the Windows SBS console or can we just delete the Outlook profile
Since you have AD you will manage them in a dual role using Directory synchronization. This enables you to sync your AD user into the Office 365 cloud. Note that since Exchange will no longer be in your environment Exchange attributes & objects will then be managed by the "new" Exchange server (Exchange Online). So that is why I say dual roles. AD is your source but if you need Exchange attributes or objects you will need to create those in Office 365/Exchange Online.
As I understand it things need to be done in  the SBS console or it may affect the whole server and network
Again, see the step-by-step guide I provided above.

Let me know how it goes!
0

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
to2007Author Commented:
Thanks I will check out the guide.  
We are going to get rid of the old SBS server after April  and we have a new Dell PowerEdge with 2016 server to use.    For certain business reasons we can't do the server switch/migration right now but do want to get off the SBS Exchange and onto Office 365.
Does the guide show how to disable the Exchange in the SBS and when to do that in the process?

will let yo know how it goes.
0
to2007Author Commented:
It appears that there isn't any mention of Windows SBS server in the guide.  This client is all setup now and each of the users now has 3 Outlook profiles.  The original that points to the SBS Exchange in house, they never used that for email it turns out at all. The only mail in it is an occasional SBS monitor message that comes to one of the users.  
The second profile is the one they had used to pop their mail from some wacky third-party provider who hosted domain and several web pages.   We setup the new Office 365 users after verifying the domain ownership.  Changed the DNS and MX records for autodiscover and spif etc.  I backed up the PST files and then uninstalled old Office 2013 on workstations and downloaded and installed the Office 2016    Setup Outlook 2016 to point to Office 365.  Imported the old PST files and then it started to sync from Outlook on the desktop to Office 365 servers.  It appears to be working.  This was only a 2-user network.   I still have the profiles for the old pop email and the SBS Exchange in house.  
I am not sure that the ways the guide says to decommission the Exchange Server will be ok as SBS is a bear with all the wizard driven stuff.  I only have the 2 users.  I am curious to know if I just delete each user’s non-Office 365 Outlook profile will that be ok or mess up SBS Exchange, or more importantly anything on the SBS server that they need to run the rest of the network?
I also have another office with SBS server that using Exchange in house in the SBS server for 8 users with relatively small PST files.  I have their domain verified on Office 365 and the user’s setup. I am thinking I can just backup their PST files in house and change the DNS, MX etc. on their DNS host and then do the same thing as the 2 user that is done.  Import the PST files which then will upload and sync to the Office 365 server and remove the Outlook profile for the SBS Exchange???
At any rate still curious about disabling the SBS Exchange without harming the other functions of the SBS server until we move them to Windows 2016 on new server.   Hoping that doing the changeover now this way will be ok and just deleting the SBS profile will be ok??
0
to2007Author Commented:
Got this all setup.  Didn't turn off Exchange in the SBS server. Just created the new profile pointing to Office 365 email in Outlook. Imported all the old mail etc from PST backup and everything seems to be synced to Office 365 cloud.  Still not sure how to turn off the SBS Exchange without affecting any of the other Window Server functionality if at all???
0
Blue Street TechLast KnightCommented:
Sorry for the delay somehow I missed the notifications for your last posts.

I mentioned this in my first comment but here it is again: a good step-by-step guide on how to remove Exchange from SBS 2011: https://www.itpromentor.com/sbs-remove-exchange/

Let me know if you have any other questions!
0
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Outlook

From novice to tech pro — start learning today.