Office 365 from in-house Exchange and Office 2007

What's a fair price?

38 users. All users log in to Windows Server 2008 R2 Terminal Servers… we have 2 of them. The software would be installed on the TS boxes, not on 38 individual boxes. Their desk pc’s are just thin clients. All they use them for is to connect to the TS boxes. Both TS boxes are identical, enabling users to have 2 monitors at a time and do different work on each. The only other thing their desk pc’s do is enable them to surf the web. They don’t use the TS boxes for web activity.

I've been quoted $3500 and 15K for this same job. No idea why it's so all over the map. Any input would be greatly appreciated... we are ready to do this.
pkromerAsked:
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Stose TreseCommented:
Migration part is the easy task and that can be completed in few days, but you should consider the solution for outlook profiles on those terminal servers. My suggestion is upgrading Office 2007 to 2016. For the terminal server you should get Office 365 Pro Plus, because other versions will not run (licence might make difference in your quotes).
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Adam BrownSr Solutions ArchitectCommented:
The price difference depends on what migration strategies were used to price out the project. $15k isn't an unrealistic price if the Exchange migration is done using a hybrid server configuration (Install Exchange 2013 to act as a go between for Exchange 2007 and Office 365, configure hybrid, then migrate) or with MigrationWiz in the mix. $3500 would be a fairly standard price for a cutover migration that doesn't implement hybrid.

The number of computers Office is installed on doesn't matter for this type of migration. It's the number of users that count, and moving 38 users is not difficult, and a cutover would be preferred with Exchange 2007. Doing hybrid is a waste of time and energy for something that size with Exchange 2007 on-prem. If 2010 SP3 or higher were involved, Hybrid would be the way to go.

That said, there are other things to consider as well. My initial thought is that the $15k quote might be a "We don't really want to deal with a move that small" quote if you talked to a larger consulting firm. $3500 is a much more realistic price, but I personally wouldn't go above $2500 for a job that size (I am available for a while if you're still looking for a consultant on this).

If you're not using Autodiscover in your environment, the project is more difficult, but realistically, with a Terminal Server setup the Outlook component is dead easy to handle even without Autodiscover. Profiles aren't a major issue to worry about, aside from the obvious problem of managing the NK2 files for autocomplete. Still, you're not looking at a project with more than 30 man hours even in the worst case.
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pkromerAuthor Commented:
Adam,

Is what Stose said true, that we MUST use Pro Plus instead of Business Premium if we are in a TS environment? I hope not.
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pkromerAuthor Commented:
In doing more research I find that E3 licences are required for Terminal Server environments. Is that true?
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Adam BrownSr Solutions ArchitectCommented:
Yes, it does appear that you need to have the ProPlus license for Office ProPlus to do RDS server activation. However, you can mix the Office 365 ProPlus subscription with the Business Essentials subscription in the same tenant, which would give you the ProPlus edition of Office while retaining the lower cost services available in Business Premium. The cost difference is about $2 per user per month if you don't have the annual commitment option in O365 Business Premium ($5 per month with it).

That said, you could actually look at the E3 subscription for O365, which includes ProPlus and lots of extra features for all the O365 services (Archiving, eDiscovery, on-prem server licensing for Exchange, etc). I would personally recommend that.
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pkromerAuthor Commented:
Good info, thanks. At this point, I guess the question is how can I justify the cost increase to the CEO? It's another $7.50 per month per user, a massive increase, like 30%. What other features does E3 have that wouldn't have came with Business Premium?
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Marshal HubsEmail ConsultantCommented:
You can also use Stellar EDB to PST Converter to migrate 38 users from in-house Exchange to Office 365. You can also download the demo version of the software to preview your mailboxes. For more information, please check this link: https://www.stellarinfo.com/email-repair/edb-pst-converter.php
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pkromerAuthor Commented:
Also, Adam, are you saying archiving doesn't come with Business Premium?
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pkromerAuthor Commented:
Looks like archiving does not come with BP except as an add on. Do you know if we can utilize our existing Barracuda 150 email archiver? I had planned on just stopping use of that thing because from migration forward O365 would do the archiving, but now that plan has changed obviously. Don't want to pay $3 per user per month for an ability we already have in a piece of hardware here onsite.
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pkromerAuthor Commented:
Thanks for the info. I'll move my Barracuda question to a new thread.
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