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Managing Google APIs

Hi Experts,

I need to develop a scheduling software that will be used by several of agencies that are not related to one another, and the application will be using Google APIs.

I know that for the Google API I need to generate the service_key.json, and my question is what is the appropriate way to manage this:  should all agencies provide me with editor permissions and share privileges, or do they need to do it, or do I need to get them to give me temporary access?

With any options, I know that Google also charges fees if you go over a limit, so how would that work? As well, are the limitations per service key or per account?

Most likely I will be hosting the application for all, and none may have a technical person on site.
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Scott Fell
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Thank you!