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office 2010

Hi guys, i got outlook 2010.
everything works fine. but when i search something in outlook, it always starts from old items and i need to wait till it gives me the latest results.
For eg: if i search, it brings up that keyword from 2010 first, then 2017 . it wastes a lot of time for me, as i search every time it searches from old. and i cannot say its searching from very bottom, because i got emails from 2006 as well. so it just randomly searches from middle, then brings the latest .
i did search indexing rebuild, did not help.
anyone else have any idea with this issue ?
thank you
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Mr.X
Asked:
Mr.X
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1 Solution
 
Hello ThereSystem AdministratorCommented:
Sorry, there is not such an option in Outlook. You cannot do much about it.

From another discussion:
Outlook searches based on the order the messages were inserted in to the PST file. If you have 9000 emails (like I do) you have to wait until Outlook scans the old and uninteresting messages before Outlook will start surfacing the more recent messages.

Deleting the Outlook Profile and creating a new one might improve the search.
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McKnifeCommented:
It is not really good to keep thousands of items in single folders and search. Also searching over all items is never really quick unless you use an index. Did you make sure the index is even in use? Where are your mails saved, locally or exchange server based (if so, how are you connected to it, LAN or WAN?)? This is important to know.
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Mr.XAuthor Commented:
Got office365 emails
Emails stored locally on computer as ost file if am not wrong
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Mr.XAuthor Commented:
How to find is the index in use ??
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Hello ThereSystem AdministratorCommented:
File -> Outlook Options -> Search -> Sources and Results
http://cdn.ttgtmedia.com/rms/misc/Outlook%20Search%20B.jpg
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Mr.XAuthor Commented:
Sorry, I remember now it is enabled. After seeing ur pic, I recognised it's enabled.
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McKnifeCommented:
What is enabled? The picture does not show indexing options, just a button leading to those, did you click there and see if it's added to the index?
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Mr.XAuthor Commented:
hi, i mean in indexing option i have added outlook.
please have a look for what i have done before. even after doing this, the issue is still there.outlook- indexing
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McKnifeCommented:
Ok, that looks good.
Most probably, it's a performance issue.

->use a fast storage, an ssd drive.
->delete mails if you don't need them
->don't do outlook searches over all items
->use filtering when searching ("received 2017" for example)
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Hello ThereSystem AdministratorCommented:
I suggest you to create more PST files if you have more emails (for each year, two years). It will improve the searching.
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Mr.XAuthor Commented:
When u say create pst files. Does it mean archieving emails and adding it manually to outlook through import pst ?
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Hello ThereSystem AdministratorCommented:
Yes, it means creating more archives...
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McKnifeCommented:
...and I don't see why that would be better than using folders inside the same pst and search in those. It only adds more complexity, in my opinion.
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Mr.XAuthor Commented:
hi guys, actually i installed a newer version of outlook and it has resolved the issue. thanks for everyone to help me with this.
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Hello ThereSystem AdministratorCommented:
If any post was helpful, mark it.
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McKnifeCommented:
...else, mark your own final comment as answer.
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