oaktrees
asked on
Outlook 2010 - Many Accounts, Different Domains = Multiple Inboxes or A Per-Domain Inbox or Just One for All?
In Outlook 2007 no matter how many accounts you added, nor the domain, the program had just one Inbox - all messages from every account went to that Inbox.
Just upgraded to Outlook 2010. Seems like since 2010 each time an account is added, there is the option to create a new set of folders - Inbox, Drafts, Sent Messages, Calendar - the whole list.
At the same time, there are methods for to combine messages from multiple accounts into a single PST - though it takes some doing.
Need some best practices advice from heavy Outlook users. If you've got multiple email accounts over different domains - what's the best way to handle this? Seems like it's going to be hard to switch between multiple Inboxes every few minutes to find new messages. What's the most efficient way?
Thanks,
OT
Just upgraded to Outlook 2010. Seems like since 2010 each time an account is added, there is the option to create a new set of folders - Inbox, Drafts, Sent Messages, Calendar - the whole list.
At the same time, there are methods for to combine messages from multiple accounts into a single PST - though it takes some doing.
Need some best practices advice from heavy Outlook users. If you've got multiple email accounts over different domains - what's the best way to handle this? Seems like it's going to be hard to switch between multiple Inboxes every few minutes to find new messages. What's the most efficient way?
Thanks,
OT
William Colucci
Forward all accounts to one or add a rule that moves email to all accounts into a single folder.
I would like to suggest one one such ideal tool that allows to merge multiple mailbox account into single PST file without any loss of your mailboxes data. You can try Merge PST tool to easily merge multiple account into single folder.
SOLUTION
membership
This solution is only available to members.
To access this solution, you must be a member of Experts Exchange.
The answer to your question is really a matter of personal preference mixed with the type(s) of email accounts you are adding to Outlook. I prefer POP3 as you then have a PST file which is a local copy of the email and then have the personal responsibility to back it up; but, then, even if the internet is down, the email is accessible. I also have fourteen email accounts at several domains using a common inbox that are included every time I do a send/receive with an extensive set of rules that move them to various folders which lets me know I have something new in that folder.
If you are stuck with IMAP or Exchange accounts; though, I would use a different file for each account, teaching the client how to collapse and expand the different folder lists.
If you are stuck with IMAP or Exchange accounts; though, I would use a different file for each account, teaching the client how to collapse and expand the different folder lists.
ASKER
Hi Davis,
I, too, am using PSTs & POP3.
So, those 14 email accounts at many domains all going into a common Inbox: how did you get them all to the same Inbox? Like this: http://www.thewindowsclub.com/combine-outlook-inbox or Like this: https://www.extendoffice.com/documents/outlook/1361-outlook-combine-inbox-folders.html
Thanks!
OT
I, too, am using PSTs & POP3.
So, those 14 email accounts at many domains all going into a common Inbox: how did you get them all to the same Inbox? Like this: http://www.thewindowsclub.com/combine-outlook-inbox or Like this: https://www.extendoffice.com/documents/outlook/1361-outlook-combine-inbox-folders.html
Thanks!
OT
both links are basically the same.. just use the same inbox
ASKER CERTIFIED SOLUTION
membership
This solution is only available to members.
To access this solution, you must be a member of Experts Exchange.
ASKER
Hi Davis,
Ah! Yep. Saw that when I was testing. I got it - can do it DURING the setup. That's great. Thanks for the detailed explanation of how you're running things, Davis. Really useful! Same to you, Bill. I am grateful.
Ah! Yep. Saw that when I was testing. I got it - can do it DURING the setup. That's great. Thanks for the detailed explanation of how you're running things, Davis. Really useful! Same to you, Bill. I am grateful.
ASKER
Can't thank you enough! I've been sidelined for almost a week transitioning to the new Outlook.