Print all Outlook columns on single sheet of paper

How can I format the Outlook 2016 email shown in the screenshot so that all columns within this email will print on an 8.5"x11" sheet of paper?

Currently, when I print this email the prices contained in the far right column get cut off and are not visible in the printed document.

I have gone into the Outlook printer properties and don't see a section where I can force the contents of the page to fit to a single page (like what would be available within Excel).

How can I format this email so it will print the entire page on a single sheet of paper?

Outlook email
IT GuyNetwork EngineerAsked:
Who is Participating?
 
hdhondtConnect With a Mentor Commented:
@Knowledgeable
It sure looks as if Outlook hides some printer settings from you! I suppose that's why M$ sell Office as a suite, with the same user interface (haha) for all the apps :-(

If you have the right permissions you could go to Printer Properties > Advanced > Printing Defaults and set it there before printing from Outlook, but that would be extremely cumbersome: you'd have to remember to un-set it as well. And kfalandays's method is only slightly easier.
0
 
hdhondtCommented:
Have you tried using a scale factor in Printer Properties? It's usually under the Layout tab, but it may depend on the printer model. I don't have Outlook so I can't test it but it works fine in other Office apps.
0
 
IT GuyNetwork EngineerAuthor Commented:
That's the problem is that I don't see scale factor or anything like it for any of the 8 different model printers in our office when I printer from Outlook 2016 on any of our Windows 10 Pro computers.

Even if I choose to print to PDF, XPS, or One Note this far right column gets cut off.

What can be done to fix this or to add this scale factor to the printer properties?
0
Cloud Class® Course: Ruby Fundamentals

This course will introduce you to Ruby, as well as teach you about classes, methods, variables, data structures, loops, enumerable methods, and finishing touches.

 
hdhondtCommented:
It should be there, as it's part of the printer driver. Current versions of Excel & Word have a Printer Properties button in the Print dialogue. If you click that you'll find it under one of the tabs.

In Outlook there used to be a Properties button next to the printer name when you bring up the print dialogue, but not having Outlook I don't know what it looks like now.
0
 
IT GuyNetwork EngineerAuthor Commented:
I have already looked everywhere through the Outlook printer properties and I don't see any place where the scale properties can be adjusted. The Excel printer properties has this option but not Outlook 2016.

What do I need to do to get the printer scale properties option added to Outlook?

Here are screenshots of all of the different printer properties.

1234567
0
 
IT GuyNetwork EngineerAuthor Commented:
In the Excel print properties this can be done by clicking on the "Page Setup" link within the Print properties which then brings up the option to Adjust the document to a specified percentage of normal size or the option of Fit the print job to a specified number of pages wide by pages tall by using the Scaling option (see the screenshots).

How can this be done in Outlook 2016 so that emails such as this one will be able to print to a single page (without the far right column being cut off)?

Excel-print-propertiesExcel-page-setup
0
 
Karen FalandaysTraining SpecialistCommented:
Wow hdhondt,, you may have exposed an issue that many of us have not seen previously. I have not found a way to resolve this in Outlook proper, but perhaps try this:
Use Snipping tool or SnagIt or another screen capture tool to take the email content and paste it into a Word doc. Print from here.
If you need to do this often, you will want code.

In the meanwhile, I am submitting this as an issue in Outlook to Microsoft
kfalandays
0
 
IT GuyNetwork EngineerAuthor Commented:
Is this able to be fixed by selecting a different Print Style?

Or what other methods exist that will fix this issue so that the entire table will be able to print on a single sheet of paper using Outlook 2016 without having to take screenshots or using different applications to print this page?
0
 
hdhondtCommented:
I cannot think of anything else, And, not having Outlook, I am not able to experiment and try things.

If kfalandays has reported it to M$ it may get fixed; perhaps in time for Outlook 2025?
0
 
IT GuyNetwork EngineerAuthor Commented:
Does anyone else know how to fix this issue?
0
 
IT GuyNetwork EngineerAuthor Commented:
Thank you for reporting this to Microsoft.

Hopefully they will introduce a way of fixing this.
0
Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

All Courses

From novice to tech pro — start learning today.