Access Query 2010 grouping

Hello,

I have a query that pulls dates for different work cells.  Here's the code:

SELECT dbo_projects.job_number, dbo_projects.jobid, dbo_projects_schedule.series, Format(DateAdd("s",[act_start_cut],#1/1/1970#),"mm/dd/yy") AS [CUTTING START], Format(DateAdd("s",[act_end_cut],#1/1/1970#),"mm/dd/yy") AS [CUTTING END], Format(DateAdd("s",[act_start_mach],#1/1/1970#),"mm/dd/yy") AS [MACHINING START], Format(DateAdd("s",[act_end_mach],#1/1/1970#),"mm/dd/yy") AS [MACHINING END], Format(DateAdd("s",[act_start_weld],#1/1/1970#),"mm/dd/yy") AS [WELDING START], Format(DateAdd("s",[act_end_weld],#1/1/1970#),"mm/dd/yy") AS [WELDING END], Format(DateAdd("s",[act_start_prep],#1/1/1970#),"mm/dd/yy") AS [FAB PREP START], Format(DateAdd("s",[act_end_prep],#1/1/1970#),"mm/dd/yy") AS [FAB PREP END], Format(DateAdd("s",[act_start_coat],#1/1/1970#),"mm/dd/yy") AS [COATING START], Format(DateAdd("s",[act_end_coat],#1/1/1970#),"mm/dd/yy") AS [COATING END], Format(DateAdd("s",[act_start_assy],#1/1/1970#),"mm/dd/yy") AS [ASSEMBLY START], Format(DateAdd("s",[act_end_assy],#1/1/1970#),"mm/dd/yy") AS [ASSEMBLY END]
FROM dbo_projects LEFT JOIN dbo_projects_schedule ON dbo_projects.jobid = dbo_projects_schedule.jobid
GROUP BY dbo_projects.job_number, dbo_projects.jobid, dbo_projects_schedule.series, Format(DateAdd("s",[act_start_cut],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_end_cut],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_start_mach],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_end_mach],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_start_weld],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_end_weld],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_start_prep],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_end_prep],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_start_coat],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_end_coat],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_start_assy],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_end_assy],#1/1/1970#),"mm/dd/yy")
HAVING (((dbo_projects.job_number)="12203216") AND ((dbo_projects_schedule.series)="A2"));


and here's the result:

result 1
Notice the highlighted fields.  I want group it somehow to get one record like this:

result 2
Thanks for your help,
Joel
Genius123Asked:
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Ryan ChongBusiness Systems Analyst , ex-Senior Application EngineerCommented:
perhaps with Max Clause will make the output... try:

select 
job_number, jobid, series,
IIF(max([CUTTING START]) = #1/1/1970#, 'na', max([CUTTING START])) as [CUTTING START],
IIF(max([CUTTING END]) = #1/1/1970#, 'na', max([CUTTING END])) as [CUTTING END],
IIF(max([MACHINING START]) = #1/1/1970#, 'na', max([MACHINING START])) as [MACHINING START],
IIF(max([MACHINING END]) = #1/1/1970#, 'na', max([MACHINING END])) as [MACHINING END],
IIF(max([WELDING START]) = #1/1/1970#, 'na', max([WELDING START])) as [WELDING START],
IIF(max([WELDING END]) = #1/1/1970#, 'na', max([WELDING END])) as [WELDING END],
IIF(max([ASSEMBLY START]) = #1/1/1970#, 'na', max([ASSEMBLY START])) as [ASSEMBLY START],
IIF(max([ASSEMBLY END]) = #1/1/1970#, 'na', max([ASSEMBLY END])) as [ASSEMBLY END]
from
(
SELECT dbo_projects.job_number, dbo_projects.jobid, dbo_projects_schedule.series, Format(DateAdd("s",[act_start_cut],#1/1/1970#),"mm/dd/yy") AS [CUTTING START], Format(DateAdd("s",[act_end_cut],#1/1/1970#),"mm/dd/yy") AS [CUTTING END], Format(DateAdd("s",[act_start_mach],#1/1/1970#),"mm/dd/yy") AS [MACHINING START], Format(DateAdd("s",[act_end_mach],#1/1/1970#),"mm/dd/yy") AS [MACHINING END], Format(DateAdd("s",[act_start_weld],#1/1/1970#),"mm/dd/yy") AS [WELDING START], Format(DateAdd("s",[act_end_weld],#1/1/1970#),"mm/dd/yy") AS [WELDING END], Format(DateAdd("s",[act_start_prep],#1/1/1970#),"mm/dd/yy") AS [FAB PREP START], Format(DateAdd("s",[act_end_prep],#1/1/1970#),"mm/dd/yy") AS [FAB PREP END], Format(DateAdd("s",[act_start_coat],#1/1/1970#),"mm/dd/yy") AS [COATING START], Format(DateAdd("s",[act_end_coat],#1/1/1970#),"mm/dd/yy") AS [COATING END], Format(DateAdd("s",[act_start_assy],#1/1/1970#),"mm/dd/yy") AS [ASSEMBLY START], Format(DateAdd("s",[act_end_assy],#1/1/1970#),"mm/dd/yy") AS [ASSEMBLY END]
FROM dbo_projects LEFT JOIN dbo_projects_schedule ON dbo_projects.jobid = dbo_projects_schedule.jobid
GROUP BY dbo_projects.job_number, dbo_projects.jobid, dbo_projects_schedule.series, Format(DateAdd("s",[act_start_cut],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_end_cut],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_start_mach],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_end_mach],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_start_weld],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_end_weld],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_start_prep],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_end_prep],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_start_coat],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_end_coat],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_start_assy],#1/1/1970#),"mm/dd/yy"), Format(DateAdd("s",[act_end_assy],#1/1/1970#),"mm/dd/yy")
HAVING (((dbo_projects.job_number)="12203216") AND ((dbo_projects_schedule.series)="A2"))
) as a
Group By job_number, jobid, series

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PatHartmanCommented:
I don't know what the dateadd()s and format()s are all about but your table is not normalized.  If each of the dates were on a separate row, you would use a cross tab to pivot them.

Staying with your current format, assuming that only one row in a set would have any given date column filled in, you could use Max() for each date column

SELECT dbo_projects.job_number, dbo_projects.jobid, dbo_projects_schedule.series, Max([act_start_cut]) AS [CUTTING START], Max([act_end_cut]) as [CUTTING END], ... rest of the dates
Group by dbo_projects.job_number, dbo_projects.jobid, dbo_projects_schedule.series
Order by dbo_projects.job_number, dbo_projects.jobid, dbo_projects_schedule.series;
Gustav BrockCIOCommented:
Remove all instances of Format in your SQL, or the "dates" will be text which you can't do any meaningful "Max" on.

Then you can do something like:

IIf(Max([ASSEMBLY START]) = #1/1/1970#, Null, Max([ASSEMBLY START])) As [ASSEMBLY START]

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and apply a format like this in the form: 

mm/dd/yyyy,,,"N/A"

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Genius123Author Commented:
Thank you.  The Max worked.
PatHartmanCommented:
Just FYI, Ryan's SQL will result in the dates being strings.
Gustav BrockCIOCommented:
Pat is right. It won't work as is. See my previous note, please.
Genius123Author Commented:
Thanks.  I modified Ryan's solution slightly to bring them in as dates.  Here's an example:

CUTTING END: Max(IIf([act_end_cut]<>0,Format(DateAdd("s",[act_end_cut],#1/1/1970#),"mm/dd/yy")))
Gustav BrockCIOCommented:
That doesn't help. It is still text you try to "Max".
Study again my comment above. That is how to do it.
Genius123Author Commented:
Gustav, you are right.  I changed it and it works great.  Thank you.  I'll try to change the points awarded.
Ryan ChongBusiness Systems Analyst , ex-Senior Application EngineerCommented:
eventually you stil need to convert it to string if you want the same field to display as "na" for some of the date values
Genius123Author Commented:
Ryan, I just used Null instead of "NA".
Gustav BrockCIOCommented:
you stil need to convert it to string if you want the same field to display as "na"

No, the format takes care of that in the form.
PatHartmanCommented:
There is one and only one place where you ever have to convert a date to a string and that is when you are creating an SQL string that includes a date value AND you are not using the US mm/dd/yyyy standard.  That is because SQL ASSUMES mm/dd/yyyy format for dates.

Therefore:
if you create a Querydef with:
Where MyDate = Forms!someform!somedate
AND the form field is a datetime datatype, there is no reason to convert the date to a string.

However, if you build the SQL String in VBA,

strSQL = "Select ...From ... Where MyDate = #" Format(& Me.somedate, "mm/dd/yyyy")  & "#"

You do need to reformat to m/d/y order.

SQL will also recognize the unambiguous yyyy/mm/dd order.
Ryan ChongBusiness Systems Analyst , ex-Senior Application EngineerCommented:
No, the format takes care of that in the form.
you can do that if you want. there are many ways we can do/suggest here.
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