What is the quickest way of printing a lot of small screens to the same PDF?

What is the quickest way of printing a lot of small screens to the same PDF?

I have a lot of small screens (about 100) I want to print out quickly to the same PDF file preferable. First priority is that it must go quick (not the usual right-click, choose to printout, select where to save, but possible to select all 100 in one go and then print), second priority is the same PDF (if not possible, 100 PDFs is ok as long as the printout goes very quick because I will be doing this over and over again).

Is there any way to do this, to batch select a lot of screens I have and then print them out all in one go?
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EirmanChief Operations ManagerCommented:
Do you mean screenshots? How many per page?

Perhaps you need a Collage Maker or a thumbnail sheet generator
hermesalphaAuthor Commented:
Screenshots would also work. I open each screen and it pops up and it gets dark around so I can not do anything else on the screen. So I need to quickly make a screenshot and then close this pop-up screen and go on to next and open the pop-up and make a screenshot, and so on. Finally I want to collect all screenshots in a PDF and OCR them for later import into Excel.
EirmanChief Operations ManagerCommented:
Workflow with Greenshot is much faster than using windows itself.

NOTE: When you run it, it creates an icon in the taskbar-system tray - work from there
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hermesalphaAuthor Commented:
Eirman, do you think I can quickly take a shot without any dialogue to interact with, go on to next and take a shot, on to next and take a shot etc. Finally when done I go to an overview where all screenshots I've taken are displayed and I choose to export these to the same PDF file?
EirmanChief Operations ManagerCommented:
Greenshots is the best free capture utility that I know of.
It will remember preferences and save location .... you don't have to keep choosing them each time.

SnagIT is even better but it's not free.
It has great batch features and will remember capture regions on your screen.
JohnBusiness Consultant (Owner)Commented:
I have SnagIt and a lot of screen shots used here.  Right click on whatever screen shots and select Combine in Acrobat and that makes a complete PDF file from the screen shots. With Acrobat, you can annotate further if you wish.
hermesalphaAuthor Commented:
I will try SnagIt then, sounds just like what I need.
JohnBusiness Consultant (Owner)Commented:
SnagIt is an excellent tool and you can annotate directly in the screen shot and then further annotate in Adobe.
hermesalphaAuthor Commented:
I just installed the 15-day trial, will try it now. Is there any keyboard shortcut I can press (one or two keys) for taking a snapshot? So I don't even need to right-click to open the context menu?
JohnBusiness Consultant (Owner)Commented:
There is a HotKey setup -  I use Ctrl Alt P to activate SnagIt. That works fine.
Shaun VermaakTechnical SpecialistCommented:
ShareX has workflows as to what happens after capture and it uses default keys, PrtSc and CTRL + PrtSc (which auto regions)

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hermesalphaAuthor Commented:
John, what's the difference between Panoramic scrolling capture and Grab Text, which should I use? There are a host of other options as well, such as Multiple areas. Which option do you think would suit me best?
JohnBusiness Consultant (Owner)Commented:
I use Ctrl Alt P for a basic panoramic screen capture and then grab some other area only if I need to.

I find Panoramic and annotate fits my needs well.
hermesalphaAuthor Commented:
I found the option Share to Excel now. But it will be an image in Excel, won't it? I need to OCR it first, but in the end all the captured screens (after having OCR:ed them) will end up in Excel as readable text.
hermesalphaAuthor Commented:
Shaun, I might give your suggestion a try also, I found these features:

multiple region selection
After the capture the following automated tasks can be executed:
Recognize text (OCR)
Save image to file

I wonder whether it would be possible to OCR inside Sharex automatically of all the captured screens and then it sends the OCR:ed text the same Excel?
hermesalphaAuthor Commented:
But I can't use Sharex on my computer, it says I need at least Windows 10 (it says "This app does not work on your computer", and the button for downloading it is greyed out).
Shaun VermaakTechnical SpecialistCommented:
hermesalphaAuthor Commented:
It worked fine to install, will try it now.

The best solution would be if I could capture a screen with the press of a button and have each screen I capture automatically saved to the same PDF. And then I use a software like this to first OCR in the PDF and then send to Excel:


Or even better if I could send each captured screen automatically to Excel and do the OCR directly in Excel. But that is probably not possible.
hermesalphaAuthor Commented:
I tried ShareX now, and it was easy to use. But when I had captured a screen the layout is completely distorted when I have OCR on. I need to keep the original layout. Will try without OCR and see if the layout is intact. And I can do OCR later.
hermesalphaAuthor Commented:
ShareX worked fine to quickly take snapshots. But of a screen with scrolling it doesn't capture the unscrolled part of the screen. I found something that did that yesterday, don't remember though which it was.

I found a setting now in ShareX: Scrolling capture. Will try it.
hermesalphaAuthor Commented:
No, it didn't work, still only captured what was displayed and not the whole area within the screen, not the unscrolled part.

I have a license for ABBYY FineReader 9.0 (an old version), and there is an option to even save as separate Excel sheets. Will try that if I only get it to work with capturing also scrolled  screens.

I found an option in Snagit, I can insert the captured image directly in the current Excel worksheet or a new worksheet. Then wouldn't it work if I have a worksheet tab selected and Snagit inserts there, then select next tab in my workbook and Snagit inserts the next captured image on the second worksheet? Just remains to see if I can OCR inside Excel then.

It seems to work with capturing scrolling windows in Snagit:


It didn't work for my website though. So the only option is panoramic capture, which involves too many actions I need to perform. Is there no software that manages scrolling windows on any website?

Probably I can OCR the Excel by opening it in ABBYY FineReader.
Shaun VermaakTechnical SpecialistCommented:
Scroll capture works fine. Disable Remove Guess Offset
hermesalphaAuthor Commented:
I set the hotkey now for scrolling capture. Before I try again, where do I disable Remove Guess Offset? I only found Guess offsets and combine images.
hermesalphaAuthor Commented:
How can I use UiPath for my purpose?:


WordCaptureX also seems like an option:


The main thing is to find a software that quickly snaps a shot of the whole scrolling window (also the unscrolled part) and saves the images to a local folder automatically and then let me take the next snapshot. The alternatives I've found so far take too long time (Snagit, ShareX etc.).
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