Archiving Email to File Server (Gmail)

Hi, we have a  lot of projects where we collaborate via email with multiple internal and external staff via email. We use Business gmail.

For others who may be involved after the project is complete,is there a way we can archive those emails per the project to a server so they can have access to everything?
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JohnBusiness Consultant (Owner)Commented:
You need to convert Gmail to PST files and archive these. Once PST, you can always open them with Outlook

You can Archive Gmail but then you need Gmail to read it.

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Cobra25Author Commented:
Any better solutions out there, would vault be able to help with this?
JohnBusiness Consultant (Owner)Commented:
If you do not wish to use PST files (common, long term and durable), you would need to convert the email contents to PDF and keep these. I do not know of any batch way to do this. Some one might be able to write a program for you.

You need to decide what format you want to archive into, such that you have a high degree of assurance you can open the files again in the future (whatever period that you need to be able to do so).

For example, if you have Outlook 2016 installed on a Win10 machine somewhere in your organisation, you might take the view that you will be able to use that machine, or another with Outlook 2016 installed on it to open a PST file for at least ten years from now.  If your archive retention period is seven years, then you are good to go.

You can choose any format that works for you, as long as you can get the data into that format.

What is your retention period, and what format are you using (or have you decided to use) for items that are being archived this year?


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