How do I download e-mails saved on webserver?

I have an e-mail under our company website.   But after a few issues the website is going to be moved to a new server.  Supposedly all our e-mails will be deleted.   I need to get all my thousands of e-mails downloaded to my outlook on my computer before this happens.  But I cannot figure out how to do this.   What do I have to do to get my folders of e-mails from the website server to my outlook?   I am running Windows 7 with Office 2010.
syssolutAsked:
Who is Participating?
 
AlanConsultantCommented:
Hi,

The easiest option would be to connect to the email server using, say, IMAP, and then move or copy the emails from there to a local PST file.

Depending on the speed of your connection, the remote server's connection, and the volume of email, it might take a while, but you can walk away and let it go, so no interaction required once it is going.


Alan.
0
 
Shaun VermaakTechnical Specialist/DeveloperCommented:
Subscribe to DropMyEmail and sync your mailbox to them. You can them download PST or individual emails from their portal. You do not need to keep your device online for this and can unsubscribe after all your mail is sync'ed and you downloaded PST
https://dropmyemail.com
0
 
Andrew LeniartSenior EditorCommented:
I download all my webmail to a PST file using a POP connection to Gmail and filter out the garbage with Mailwasher prior to it saving to Outlook. If Gmail was to go belly up today, I wouldn't lose more than an hours worth of the mail I want to keep. I rarely log into the web interface.
0
Cloud Class® Course: MCSA MCSE Windows Server 2012

This course teaches how to install and configure Windows Server 2012 R2.  It is the first step on your path to becoming a Microsoft Certified Solutions Expert (MCSE).

 
syssolutAuthor Commented:
Alan.   I see move and Copy but how do I copy them to a pst on my computer from the server?
1
 
AlanConsultantCommented:
Hi,

I said PST, but should have said 'local store' - PST is specific to Outlook, but any mail client should have an equivalent local store option.

What mail client are you using?

Alan.
0
 
syssolutAuthor Commented:
Outlook 2016
0
 
syssolutAuthor Commented:
Forget last comment.   It is Outlook 2010
0
 
AlanConsultantCommented:
Okay, in Outlook 2010:

Home Ribbon
New Items
More Items
Outlook Data File

Decide where you want to store it - bear in mind the total size of the mail items that you are copying or moving there, and I would add at least 50% to be safe.

You can call the file whatever you like - it will have a PST file extension.

After creating the PST file, it will appear in your Folder List in Outlook.

Now you can select items / folders from your IMAP email account, and copy or move them to your PST file (I would suggest you copy them over initially - much safer).

Once that is done (might take ages if you have a lot - I often just leave it to run overnight), close out of Outlook.

Now make sure you have a backup of the PST file (preferably offsite), and that it works (preferably by opening it on a different machine), before you delete the items from your IMAP mail account.

If all is good, you can either leave the PST file showing in Outlook, or remove it from Outlook, but keep the PST file.


Alan.


Hope that helps,

Alan.
0
 
syssolutAuthor Commented:
Alan, I click on copy on each individual e-mail?  Each page only shows about 25 emails and there are over 200 pages.   But I hit copy, but how do I transfer them to the PST?  Is there a paste?
0
 
AlanConsultantCommented:
Hi,

You do it all from Outlook.

Are all the emails in a single folder (inbox or something similarly named?)

If so, from Outlook, you can just select any item, the press Ctrl-A (select all), and it will select all the items (could be ten or ten-thousand).

Next right click on any of the selected items, choose 'Move' then 'Copy to Folder' and select the destination folder (in the PST file you created), then OK.


Hope that helps,

Alan.
0
 
syssolutAuthor Commented:
Alan.  Outlook is on my local computer.  All the e-mails are on the website server.   There is Inbox, Sent, Backup mail etc.  So from outlook I created the additional .PST file.  But how do I , from Outlook, see the folders on my website server so I can copy them?   Where on Outlook would it show the folders for my Website server?
0
 
AlanConsultantCommented:
Hi,

As mentioned above, connect to the email server using, say, IMAP, and then move or copy the emails from there to a local PST file.

If you are not familiar with this, or don't know the servername / ports in use, contact the server administrators / provider, and ask for those details.

IMAP is not the only option, but it is usually the simplest and easiest.  If they don't offer IMAP, POP3 would be another option.

Once you have the details, connect using Outlook as per this guide:

https://www.pickaweb.co.uk/kb/how-to-configure-mail-client-using-imap-outlook-2010/

It is specific to their setup, but once you have the details for your server, substitute in the guide as appropriate.

If you get the details, and aren't sure, post back, but don't post your actual username / password :-)


Alan.
0
 
AlanConsultantCommented:
Solution identified.
0
Question has a verified solution.

Are you are experiencing a similar issue? Get a personalized answer when you ask a related question.

Have a better answer? Share it in a comment.

All Courses

From novice to tech pro — start learning today.