computer name and user name do not reflect new employee

I have several computers that were used by employees that are no longer at our company.  A few new employees inherited these computers and are using the computer and username of the employee that left.  What would be the easiest way to edit the computer names or usernames so it would reflect the new user without disrupting how everything looks and functions?  Create a new username or computer and copy the settings from the old user or computer to the new one?  How would you do this?
mkramer777Asked:
Who is Participating?

[Product update] Infrastructure Analysis Tool is now available with Business Accounts.Learn More

x
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

JohnBusiness Consultant (Owner)Commented:
Backup the existing windows profile to another media, make a new windows profile for the new user, set it up and it will work. Then delete the old profile.

We create new profiles for this, not use the old profile for a new person.  This keeps profiles cleaner in the long run because only one person uses the profile

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
JohnBusiness Consultant (Owner)Commented:
Separately we do not name computers for employees, but you can change the computer name and restart. We do not generally change computer names.
mkramer777Author Commented:
Are there certain steps I would need to take to backup the windows profile correctly?
Fundamentals of JavaScript

Learn the fundamentals of the popular programming language JavaScript so that you can explore the realm of web development.

mkramer777Author Commented:
I should of said what are the steps
JohnBusiness Consultant (Owner)Commented:
Steps to back up a profile:

Log into an Admin Account, open Windows Explorer, Users and then select the profile, right click on it , copy and then paste to another device.

Control Panel, Advanced System Settings, Advanced Tab, User Profiles, and delete the old profile.
mkramer777Author Commented:
OK.  I will do that.  When it is done and I create the new user what are the steps to restore it so it looks the same as before?
Am I correct that I don't have to do anything with the computer name?
mkramer777Author Commented:
Will the user's docs and desktop icons be put back in the same place?
JohnBusiness Consultant (Owner)Commented:
For your second question, copy the old user docs to a neutral spot and then recover these docs into the new profile. This will not be automatic.

And then, no, desktop icons will all be new, as they should be.
Shimshey RosenbergSysAdminCommented:
Not really an answer to your question, but best practice is not to change computer names, as there should not be any need to it.
Also, best practice is not to reuse a username from a former employee, unless it is absolutely necessary.
Docs and Icons can be copied, or put into a public accessible  folder.
Settings should be controlled via GP on AD DS joined pc, or you can copy the user profile (in the advanced system properties) to the new user. https://kb.iu.edu/d/aidk
Lee W, MVPTechnology and Business Process AdvisorCommented:
In my opinion, computers should be named after function, not person.  HR1, HR2, ACCOUNTING1, ACCOUNTING2, SALES1, SALES2, etc.
If you name them after people, make sure they don't match the user name (username = jsmith, computer name = jsmith IS BAD!!! Computer name of jsmithpc is ok though).  

If you continue to use usernames as part of the computer name, then reload the machine when a user leaves, creating a VHD backup beforehand so you have a full copy of everything that was on the system.

No one should ever inherit a user name.  ALWAYS create new user accounts.  Licensing is based on the HUMAN BEING, NOT User Account.

I would disable the existing accounts and create new ones for the new users.  Then if they need access to the old files, move them over.
JohnBusiness Consultant (Owner)Commented:
@mkramer777 - Thank you and I was happy to help.
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Windows OS

From novice to tech pro — start learning today.