Outlook Search related questions

in my outlook when I search a user name it shows when I click receive date but when I do search from FROM field it only display his 1 email and all other email doesn't show up

also when isearch username  how should I find that particular email is in which folderof in box? as when I search username I see his emails but cant find in which folder of inbox it is
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Sajid Shaik MSr. System AdminCommented:
IT MAY CAUSE OF 1 of 2 things..

1 is the indexing 2nd is the ost corruption...

for index rebuild please follow the link


to repair outlook ost, pst

follow the link


all the best
pramod1Author Commented:
while searching email how can I see email is in which folder
Bill PrewCommented:
When you do the search and get the results list, right click on the "header" row that has the column titles (like "Subject"), and then select "Field Chooser" from the pop up.  When you get that, you can drag additional fields to the header bar.  I'd suggest adding "EMail Account" and "In Folder" and see if that gives you what you need.  If you don't see those you may have to select "All Mail Fields" in the field chooser pop up.

pramod1Author Commented:
is this in outlook 2016, can u give graphical snap shot
Bill PrewCommented:
Yes, Outlook 2016.  See if this helps a bit.  Do your search and get the search results, should look like:
Step 1Right mouse click on one of the headings labels, for example CATEGORIES.  A popup menu will be shown.  Select Field Chooser from that and click on it.
Step 2Using the small drop down arrow change from Frequently-used Fields to All Mail Fields.
Step 3One at a time drag and drop In Folder and Outlook Data File from the list (scroll to see them) and drop them onto the column header bar of the search results.  You can place them where you want them to be added to the columns displayed by positioning the mouse before dropping.
Step 4You should then see the new columns in the search results.  This will be saved for any future searches as well.
Step 5Hope this helps.


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