Giovanni A
asked on
for any unique sender address in a folder create a rule to move to the actual folder
I have many (hunderds) of folder in my inbox. I divide clients in 1 folder for any region and then 1 folder for any client. I keep this structure updated manually over ther years.
I want to automatically create rules to keep this structure updated. Something like: for any unique sender address in a folder create a rule to move the the actual folder.
> Exchange server 2016
> Outlook 2016
How can I do so?
I want to automatically create rules to keep this structure updated. Something like: for any unique sender address in a folder create a rule to move the the actual folder.
> Exchange server 2016
> Outlook 2016
How can I do so?
Hypercat (Deb)
You need to explain what criteria you use to identify to which folder you move the incoming emails. If this can be done using some sort of objective common attribute of the emails, i.e., sender domain, something in the subject or body of the email, etc., then you can create a rule. If the knowledge of how to categorize the emails comes from a personal judgement made by you when you read the email, then there's no rule you could create that would work.
Second point - it also depends on how many active client subfolders you use. There is no (apparent) limit to the number of rules you can create in Outlook, but my past experience has been that after you get to huge numbers of rules (over 250-300), they are not too reliable and may stop working or not work all the time. I believe the actual limit is a size limit (used to be 256K IIRC), but some other articles I've seen lately don't refer to that as being the limit.
In addition, for the rules to work you have to leave Outlook open all the time, and my guess is that you will need to close and open Outlook manually on a regular basis to prevent memory leaks when you have that many rules being processed.
In addition, for the rules to work you have to leave Outlook open all the time, and my guess is that you will need to close and open Outlook manually on a regular basis to prevent memory leaks when you have that many rules being processed.
ASKER
Thank you! Do not worry about keeping outlook open since exchange automatically get the rules and execute them serverside.
The criteria I use to identify to which folder you move the incoming emails is that: I move the email to the folder in which all the email from the same sender are.
Tha vba / script / intelligent think should do something like:
1) get into 1 sub folder
2) list all the unique sender of the email in that folder
3) create a rule which moves all the email from the sender listed in 2) to the folder you get into in step 1)
4) get into 2 sub folder
5) ...
If it is simpler I can select any folder manually and run the vba.
1) get into selected sub folder
2) list all the unique sender of the email in that folder
3) create a rule which moves all the email from the sender listed in 2) to the folder you get into in step 1)
The criteria I use to identify to which folder you move the incoming emails is that: I move the email to the folder in which all the email from the same sender are.
Tha vba / script / intelligent think should do something like:
1) get into 1 sub folder
2) list all the unique sender of the email in that folder
3) create a rule which moves all the email from the sender listed in 2) to the folder you get into in step 1)
4) get into 2 sub folder
5) ...
If it is simpler I can select any folder manually and run the vba.
1) get into selected sub folder
2) list all the unique sender of the email in that folder
3) create a rule which moves all the email from the sender listed in 2) to the folder you get into in step 1)
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